Procedure to Discontinue Concurrent Course Offerings

The partnerships between Salt Lake Community College and the local school districts require collaboration before a Concurrent Enrollment course is discontinued. Changing or discontinuing a course that is offered for Concurrent Enrollment impacts our partners in public education. It is recommended that SLCC personnel consider the wide reach of courses offered for Concurrent Enrollment when making curriculum changes. Concurrent Enrollment courses may be discontinued for reasons such as curriculum changes within SLCC courses or programs, changes in credential requirements for adjunct faculty, and concerns over the quality of instruction or college-level rigor in the concurrent enrollment classes. As other situations and types of changes arise, this document will be revised to address them. The intent of this document is to encourage all parties to address concerns in collaboration.

1. In the case of curriculum changes to SLCC courses or programs, the following steps should be taken to provide timely information to the school districts:
   1. Inform the Concurrent Enrollment director of the proposed changes that require discontinuance of the concurrent enrollment offering so that he or she can contact the high school and/or school district administrators as soon as possible, allowing at least the completion of the current SLCC academic year.
   2. Continue to grant credit for the Concurrent Enrollment courses in question through the duration of the existing Concurrent Enrollment contract, usually for one SLCC academic year.
   3. Provide support to assist high school faculty in adjusting to the changes, such as timely notification, professional development and allowing sufficient time to implement the change within the constraints of accrediting bodies.
2. In the case of changes in adjunct faculty credential requirements, the following steps should be taken to provide timely information to the school districts:
   1. Inform the Concurrent Enrollment director of the new credential requirements so that he or she can contact the teachers, high school and/or school district administrators as soon as possible so that changes may be made within the time limit established by the accrediting bodies.
   2. Continue to grant credit for the Concurrent Enrollment courses in question through the duration of the existing Concurrent Enrollment contract, usually for one SLCC academic year.
   3. Request and evaluate updated transcripts, resumes, or other appropriate credentials from all involved Concurrent Enrollment teachers.
   4. Allow a reasonable time (with input from public education administrators) for high school faculty to meet the new requirements within the constraints of accrediting bodies.
   5. Make changes in future Concurrent Enrollment course offerings based on evaluation of the updated materials.
3. In the case of concerns over the quality of instruction, the following steps should be taken to enable the high school and school district to address the concerns of the SLCC personnel. It is intended that instructional issues be addressed on a case-by-case basis, with the goal of assisting the Concurrent Enrollment teacher to correct the problems.
   1. The Concurrent Enrollment liaison or director will discuss the concerns with the teacher and set a reasonable time for the teacher to address the concerns and correct the problems. The department coordinator should also be informed at this point.
   2. Advise the SLCC department coordinator and academic administrator of the concerns.
   3. If the concerns are not corrected within a reasonable time (i.e., one semester) inform the Concurrent Enrollment director of the concerns regarding Concurrent Enrollment offering so that he or she can contact the high school and/or school district administrator.
   4. If the above steps do not correct the problems, the Concurrent Enrollment director and academic administrator will co-write a letter to the appropriate parties listing specific issues.
      1. Include a specific date by which the concerns listed in the letter need to be addressed or corrected as determined on a case-by-case basis within one SLCC academic year. Include the consequences of not correcting the problems by the above date.
      2. Include a place for dated signatures of the high school teacher and SLCC Concurrent Enrollment liaison or director.
      3. Deliver the letter by certified mail with a return receipt to the appropriate parties.
      4. Hold follow up and discussions with the appropriate parties on the issues.
      5. Keep a file copy of the letter signed by all appropriate parties.
   5. Follow up with the instructor to see if he/she has addressed and corrected the issues included in the letter before the deadline.
   6. Future course proposals may be denied if the concerns addressed in the letter are not corrected.