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Concurrent Enrollment

Resolving Quality Concerns

Procedure to Discontinue Concurrent Course Offerings

The partnerships between Salt Lake Community College and the local school districts require collaboration before a concurrent enrollment course is discontinued or before major curricular changes can occur. Changing or discontinuing a course that is offered for concurrent enrollment impacts our partners in public education. Concurrent enrollment courses may be discontinued for reasons such as curriculum changes within SLCC courses or programs and concerns over the quality of instruction or college-level rigor in the concurrent enrollment classes. Concurrent enrollment high school adjunct teachers may have approval to teach withdrawn with changes in SLCC faculty credentials. The intent of these procedures is to encourage all parties to address concerns in collaboration.

  1. In the case of significant curriculum changes to SLCC courses or programs, the following steps should be taken to provide timely information to the school districts:
    1. Inform the Concurrent Enrollment Director of the proposed changes so that he or she can notify the high school and/or school district administrators as soon as possible.
    2. Continue to allow high schools to run the course in it's previous curricular form through the duration of the existing concurrent enrollment contract, usually for one SLCC academic year.
    3. Provide support to assist high school faculty in adjusting to the changes, such as timely notification, professional development, and allowing sufficient time to implement the change within the constraints of accrediting bodies.
  2. In the case of changes in adjunct faculty credential requirements, the following steps should be taken to provide timely information to the school districts.
    1. Inform the Concurrent Enrollment Director of the new credential requirements so that he or she can contact the adjunct teachers, high school and school district administrators as soon as possible so that changes may be made within the time limit established by the accrediting bodies.
    2. Continue to grant credit for the concurrent enrollment courses in question through the duration of the existing concurrent enrollment contract, usually for one SLCC academic year.
    3. Request and evaluate updated transcripts, resumes, or other appropriate credentials from all involved CE high school adjunct teachers.
    4. Allow a reasonable time (with input from public education administrators) for high school faculty to meet the new requirements within the constraints of accrediting bodies.
  3. In the case of concerns over the quality of instruction, the following steps should be taken to enable the high school and school district to address the concerns of the SLCC personnel. It is intended that instructional issues be addressed on a case-by-case basis, with the goal of assisting the concurrent enrollment adjunct teacher to correct the problems.
    1. The liaison documents the concern using the Visit Report form in MyCE during a site visit.
    2. The concurrent enrollment liaison will discuss the concerns with the adjunct teacher and set a reasonable time for the adjunct teacher to address the concerns and correct the problems. The SLCC academic administrator and concurrent enrollment director should also be informed at this point.
    3. If the concerns are not corrected within a reasonable time (i.e., one semester), inform the Concurrent Enrollment Director of the concerns regarding the concurrent enrollment offering so that he or she can contact the high school and/or school district administrator.
    4. If the above steps do not correct the problems, the Concurrent Enrollment Director and academic administrator will co-write a letter to the appropriate parties, listing specific issues.
      1. Include a specific date by which the concerns listed in the letter need to be addressed or corrected as determined on a case-by-case basis within one SLCC academic year. Include the consequences of not correcting the problems by the above date.
      2. Include a place for dated signatures of the high school adjunct teacher and SLCC concurrent enrollment liaison or director.
      3. Deliver the letter by certified mail with a return receipt to the appropriate parties.
      4. Hold follow-up discussions with the appropriate parties on the issues.
      5. Keep a file copy of the letter signed by all appropriate parties.
      6. Follow up with the instructor to see if he/she has addressed and corrected the issues included in the letter before the deadline.
      7. Future course proposals may be denied if the concerns addressed in the letter are not corrected.
  4. In the case of CE adjunct teachers failing to meet the annual CE requirements of providing a syllabus per course, obtaining two hours of discipline specific professional development, facilitating annual CE Adjunct Teacher Peer Evaluations, and providing student course evaluations, the following steps should be taken.
    1. The CE liaison or director will discuss the concerns with the adjunct teacher and set a reasonable time for the adjunct teacher to address the concerns and correct the problems. The SLCC academic administrator should also be informed at this point.
    2. Advise the SLCC academic administrator of the concerns.
    3. If the concerns are not corrected within a reasonable time (i.e., one semester) inform the CE director of the concerns regarding CE offering so that he or she can contact the high school and/or school district administrator.
    4. If the above steps do not correct the problems, the CE director and academic administrator will co-write a letter to the appropriate parties listing specific issues.
      1. Include a specific date by which the concerns listed in the letter need to be addressed or corrected as determined on a case-by-case basis within one SLCC academic year. Include the consequences of not correcting the problems by the above date.
      2. Include a place for dated signatures of the high school adjunct teacher and SLCC CE liaison or director.
      3. Deliver the letter by certified mail with a return receipt to the appropriate parties.
      4. Hold follow-up discussions with the appropriate parties on the issues.
      5. Keep a file copy of the letter signed by all appropriate parties.
      6. Follow up with the instructor to see if he/she has addressed and corrected the issues included in the letter before the deadline.
      7. Future course proposals may be denied if the concerns addressed in the letter are not corrected.

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