Dining Services

Catering Guidelines

Copper Edge Catering Booking Procedures

Room Reservations

Campus departments, student organizations & general public must first contact the proper Facilities Scheduling Office at least ten (10) days prior to your event to book a room.

 Booking Procedures & Hours of Operation

Our business office hours are 8:00 AM to 5:00 PM Monday through Friday.  All requests are answered in the order they are received.

Copper Edge Catering

801-957-4520

Catering@slcc.edu

Once a room has been reserved you may contact Copper Edge Catering to place a request for services. When calling or emailing we will need the following information:

  • Date of the event
  • Event start & end time
  • Campus, building & room location of the event
  • Contact name, phone, & email address
  • Title of event & department hosting the event
  • Type of service (Breakfast, Lunch, Dinner – Reception, Buffet, Served)
  • Guest Count
  • Billing information/Payment method

 After the menus have been decided, and all needed information has been gathered, a contract will be drafted with all agreed upon details.  This contract will be emailed to you to review and confirm to book your event.  If you have any questions about anything listed on the contract please contact Copper Edge Catering so we can clarify any information.

 Confirm & Book Your Event

To confirm and book your catering you must reply to the email from Copper Edge Catering to indicate you have read through the catering contract, the Policies and Procedures, and agree to all stated information.  By confirming and booking the catering agreement it acts as your electronic signature to the stated services and policies.  Be sure to double-check dates, times and locations!

  

Copper Edge Catering at Salt Lake Community College

Policies and Procedures

Exclusivity

Copper Edge Catering at SLCC is the exclusive caterer on Salt Lake Community College campuses and sites. The only exception is the Miller Campus which currently has authorized outside caterers for conferencing services. All food and beverage services on campus are to be provided by Copper Edge Catering. Outside food and beverages cannot be brought onto SLCC campuses, with the exception of wedding cakes, without explicit written permission from Food Service Management. If Copper Edge Catering concludes that it cannot accommodate the food service needs of an organization, one-time permission may be granted to bring outside food to campus. All outside food is subject to a 10% service charge payable to Food Service.

 

Types of Service

  • Delivered Events – For events not requiring retrieval of equipment (coffee pots, china, etc.), the client will be charged for what is actually delivered.  Tablecloths are not included in this service. All of the service utensils and containers are disposable. The host is responsible for cleaning up after the event.  Failure to do so may result in additional charges of $30.00 per employee hour needed for our staff to clean up after the event.
  • Drop & Go – Our professional Catering staff will deliver and set-up your order when you want it and to the room requested, the rest is up to you. Persons hosting an unstaffed Drop-&-Go event will assume responsibility for all catering equipment.  Charges for missing equipment will be billed to the sponsoring department or group. When placing your order for a Drop & Go event, you will be asked for an event end time so that the Copper Edge Catering Staff may retrieve equipment.  If the event is not over at the specific time, resulting in a return trip by our staff; an additional $14.00 charge will be added to your final invoice to cover the labor costs.
  • Pick-up – We will have your order ready for you to pick up at the specified time.  All pick up orders may be picked up at the Copper Edge Catering office in the Redwood Student Center room 203.  All of the service utensils and containers are disposable.
  • Buffet Disposable – Chafing dishes and serving utensils will be provided for services using disposable cutlery and plates. One (1) server for every fifty (50) guests is provided for set-up before the event and break down at the completion of the event. Additional servers many be provided for an additional charge.  All menu items are priced to include china and glass service.  There is a $2.00 per person discount for Disposable Service.
  • Buffet/Partial Plated on China & Glass – Includes all china service ware, silverware, glassware, and linen napkin.  Staff will set up and serve your guests and the event.  Copper Edge Catering will work with you to determine the appropriate amount of labor for your style & size of event.  Ask about discounts for using disposable-ware goods.
  • Plated Full Service – China and glass are required on all full service events. First course is limited to one salad. RSVP and entrée labels required for two (2) or more entrees.  If a third entrée is requested it must be approved by catering manager, and additional fees will apply. For service one (1) attendant required per sixteen (16) guests, or per two (2) tables. See staffing section for more information.

 Early Order Discounts

SLCC Groups – defined as those using a campus account to pay for their event may receive an Early Order Discount on their food.  To receive this 10% discount off the menu prices, you must have your menus selected and the contracts confirmed within the following time frame:

  • Meals, receptions, large deliveries – ten (10) business days in advance
  • Pickups – five (5) business days in advance

This allows Copper Edge Catering the opportunity to prepare your function properly for the best results.  The Early Order Discount does not apply to Delivery Charges, Labor Charges, Equipment, Linens, or Service Fees. In order to provide the quality of food and level of service our clients deserve, we will continue to accept new orders only until we reach the limit of our service capabilities.  Factors such as kitchen production capabilities, availability of delivery staff and servers, and the number of transportation vehicles required are considered.

 Late Order Fee

An additional charge of 10% of the total price of the event, with the minimum of $25.00 will be assessed for catering orders scheduled less than 3 business days before the event.  This fee is to cover the costs sustained in order to accommodate the request.  Due to product deliveries, events scheduled after the three (3) business day deadline may have a limited menu and service selections based on product and staff availability.  Late fees may be waived if all menus items are currently on hand and the requested order will be picked up.

 Final Guest Counts:

The catering department must be notified of your final guest count three (3) business days before your scheduled event.  For functions scheduled on Monday or Tuesday, the final guest count must be received by 5:00 p.m. on the preceding Thursday.  Any major changes made after the final guest count has been given could result in a penalty fee of $25.00. Specialty products require two weeks for ordering, and can’t be changed once ordered. If your order contains products that have been specially ordered for your event, a final guest count is required at least ten (10) business days before the event, and this final count cannot be changed. 

 Event Cancellations

Events canceled after the Final Guest Count Deadline will be charged the actual expenses of food and labor incurred by Copper Edge Catering during ordering, setup, and any production that occurred before the cancellation for products that cannot be readily utilized for other events.

 Minimum Order

We recommend a minimum order of $150.00 for all events/orders that require off-site transport to another site or campus.  Due to the rising costs associated with transportation, orders not meeting the minimum may be charged an additional $40.00 delivery fee. This fee will be waived if there are multiple events that can be transported at one time to the same campus. 

 Vegetarian/Special Needs/Allergies

It is the responsibility of the event host to find out if any special menus are needed for their guests.  We are able to accommodate most special diets with a minimum of 3 business days advance notice. If possible, please give Copper Edge Catering the guest names with special diets.  This will help us ensure they receive the proper meals.

 Length of Event

For food safety purposes there is a time allotment of two (2) hours during each event where refrigerated or hot foods may be available.  If your event will extend past this time frame please consult Copper Edge Catering.  This will allow us to work together to ensure that all food products stay in Health Code guidelines.

 Food Safety

In accordance to Health Code 3-306.14: Due to uncontrolled environment & temperature which heightens the risk of foodborne illness when food is not kept at the proper temperature, we can’t allow food to be taken from the catered area without prior approval.  A signed copy of HACCP Food Safety Release Form must be on file before the event ensuring you have the proper storage and transportation capabilities for food to be taken at the end of the event.

 Staffing

All staffing will be charged a minimum of three (3) hours

  • Tables Service Staff - $14.00 per hour. One (1) attendant required per sixteen (16) guests, or per 2 tables.
  • Buffet Service Staff - $14.00 per hour.  Served Buffet standard is One (1) attendant per fifty (50) guests.
  • Chef (Action Station) - $20.00 per hour

 Non-College Customers

First time – Non-college customers are required to provide a deposit of 50% of their estimated catering service at the time of confirming a catering contract.  Once the final guest deadline has passed the remaining balance is due.  If there is any additional charge assessed during service a final invoice will be sent following the event.  Final payment will be due within 14 days from service.  All unpaid invoices will have a 10% late fee assessed on day 15 and every 15 days thereafter until paid in full.

 Holiday Charge

Additional charges will be assessed for events on official college holidays.  Please consult Copper Edge Catering management regarding this policy and limitations when planning your event.

 Gratuities & Taxes

Copper Edge Catering staff members are not allowed to accept gratuities. Applicable charges will be broken out on your contract. Taxes will be added to the cost of your event when applicable.

 Event Linens

Linens are required on food contact areas for food safety. You may also rent additional linens for your guest tables, registration tables, etc.  Standard colors are white or black for $3.00 each.  Colored linens are available, and must be ordered one (1) week in advance due to delivery dates.  Colored linens are $3.50 each.  Contact Catering Services for color options.

 Flowers & Props

Basic floral arrangements can be provided for meals and most receptions for an additional cost.  Specialty arrangements can be ordered from our florist and added to your bill.

 Occasionally some events may include special props or decorations. If you are planning a theme event, we can obtain various decorations and props at an additional charge.  Advance planning will help us meet your expectations. 

 If you are planning to bring in your own decoration please let us know.  This will let allow us to plan our tables around your decorations.

 Wedding & Special Event Menu Cards

Customized menu cards are available upon request for an additional charge.

  • Buffet line: $3.00 each
  • Place-settings, or entrée cards: $1.00 each

 Wedding Cake Service

A plating charge of $1.00 per person on disposable and $2.00 per person for china will be added to your invoice.  These charges include plates, forks, cutting, and serving of cake when booked with a meal or reception.