Documentation Guidelines

Students should contact the DRC for guidance on the documentation needed for their individual situations. In addition to information the student provides on the DRC Application and in conversation with the DRC advisor, relevant documentation from external sources can help to substantiate the disability and establish the student's eligibility for accommodations.

Documentation should include a description of the disability and its current impact in an educational setting, past use and effectiveness of accommodations, and recommendations for accommodations that are logically related to the impact of the disability. Please keep in mind, however, that Salt Lake Community College will make the final determination of reasonable accommodations.

The age of acceptable documentation is dependent upon the disability. While older documentation for conditions that are permanent or do not vary may be appropriate, changing conditions and/or changes in how the condition impacts the individual over time may warrant more current documentation.

Types of documentation that may be helpful include, but are not limited to, the following:

  • Educational, psychological, or medical records. 
  • Reports and assessments created by healthcare providers, psychologists, or the educational professionals (e.g., a psycho-educational evaluation)
  • Documents that reflect education and accommodation history, such as an Individual Education Program (IEP), Summary of Performance (SOP), and teacher observations

Please keep the following in mind:

  • Disability is defined by the Americans with Disabilities Act as an impairment that substantially limits one or more major life activities. Major life activities include, but are not limited to; seeing, hearing, walking, standing, lifting, speaking, learning, reading, concentrating, thinking, communicating, and working.
  • The DRC Application form and documentation should be submitted to the DRC early enough to allow staff sufficient time to review the request and implement reasonable accommodations and services.
  • The DRC may ask the student to provide additional information if the submitted documentation is incomplete or does not support the student's request for accommodations. 
  • Students who do not have documentation are encouraged to meet with the DRC to explore options for support.
  • Students should keep a copy of the documentation for their personal records.
  • Documentation accepted by Salt Lake Community College might not be accepted by other institutions, agencies, and/or programs (e.g., testing agencies, licensure exams, and other colleges or universities). Please check with the specific organizations and/or programs to determine their documentation requirements.

For additional information, please contact the Disability Resource Center.

(Adapted from Colorado College with permission)