Office of the Registrar and Academic Records
The Office of the Registrar and Academic Records supports students with the following appeals:
- Appeal to Withdraw
- Registration Appeal
- Academic Renewal Appeal
Appeal to Withdraw
To withdraw from a course after the published withdrawal date (See Academic Calendar), complete and submit an Appeal to Withdraw Form (if that doesn't open use the Printable Appeal to Withdraw Form) to the Office of the Registrar and Academic Records. The form must contain signatures from the instructor and Division Chair of each class to be withdrawn from.
A Registration Appeal may be necessary when you have experienced extenuating circumstances, or an incident of such trauma and major proportions, that you could not have reasonably been expected to possess the normal capabilities necessary to complete the academic period satisfactorily or complete a drop/withdrawal within the published deadline (see Academic Calendar). These circumstances can include but are not limited to: medical conditions, death, military or employment conflict. Unforeseeable situations due to a violation of the SLCC’s Student Code of Conduct or brought on by the student’s deliberate or possible criminal actions cannot be the basis for an appeal.
Factors not accepted for a course drop/withdrawal appeal include, but are not limited to, such things as poor academic performance in a class, time management related situations, or lack of adherence to/awareness of College policies or deadlines.
You must appeal in writing by completing the Registration Appeal Form and include a personal statement along with appropriate supportive documentation. Appeals for tuition refunds/adjustments must be initiated within one year of the semester that the courses were taken.
Students may submit the Registration Appeal Form to the Office of the Registrar and Academic Records by FAX, EMAIL, or MAIL to:
Office of the Registrar and Academic Records
Attn: Appeals Committee
Salt Lake Community College
PO Box 30808
Salt Lake City, UT 84130
Fax: (801) 997-4411
Appeals are reviewed by a representative of the Office of the Registrar and Academic Records and the Appeals Committee. The results are emailed to your SLCC BruinMail account within 7-10 working days.
When reviewing appeals, the Registration Appeal Committee looks at the student’s entire record and all documentation that has been provided as support regarding why the student has missed a particular deadline. As such, there is the expectation that when submitting an appeal the student has a substantive and supported reason for the appeal; e.g., medical conditions, death, military or employment conflict or other extenuating circumstances. Registration Appeals submitted without appropriate merit or supporting documentation will be denied.
Guidelines for submitting appeals are included on the two-page Registration Appeal Form. If you are not satisfied with the appeal decision, you may submit a second appeal with additional supporting documentation, to be reviewed by the Appeal Committee. Results of the Registration Appeal Committee decision are final and will be mailed to you.
ACADEMIC CONCERN: Registration Appeals will not be granted for academic concerns. If there are problems or concerns within the class or classroom, students are to follow the process as outlined in the Student Code of Conduct.
As noted in the Student Code, a student may make a formal complaint to the faculty member or in some instances go directly to the Department or Division Chair. See Student Code and Conduct: http://www.slcc.edu/policies/docs/Student_Code_of_Conduct.pdf
Academic Renewal Appeal
Students admitted to Salt Lake Community College may petition to have poor grades and credits discounted from the GPA calculation of previous coursework. To petition, the student must have an interruption in their education at Salt Lake Community College of at least five consecutive years and meet the policy requirements 1.1 through 2.8. The Academic Renewal Policy allows a returning student the opportunity to improve academic standing at Salt Lake Community College.
- Academic renewal permits returning students to discount previous poor grades and associated credits from grade point calculations under the following conditions:
- Returning students must have an interruption in their collegiate education at Salt Lake Community College of five or more consecutive years.
- The grades and associated credits to be discounted must be at least five years old.
- Academic renewal applies only to courses with grades of D+, D, D-, E or UW.
- Conditions under which academic renewal will be considered:
- The applicant must be enrolled at Salt Lake Community College at the time of application for academic renewal and upon return to Salt Lake Community College, have completed 6 credits of graded coursework at SLCC with a GPA of 2.0 or above.
- Academic renewal may be applied only once during a student’s academic career at Salt Lake Community College and it is irreversible.
- Not all graded coursework described in 1.3 must be discounted. Students may request specific courses for academic renewal.
- Repeated courses and credits are not eligible for academic renewal.
- Grades and credits approved for academic renewal will no longer count toward Salt Lake Community College program or graduation requirements.
- Courses approved for academic renewal and the course grades will remain on transcripts with an academic renewal notation.
- Students will not receive a tuition adjustment or refund for courses granted academic renewal status.
- Academic renewal applies only to courses and credits taken at Salt Lake Community College.
Process for Application
Students need to meet with an Academic Advisor before applying for Academic Renewal.
- Students applying for academic renewal must complete and submit the Academic Renewal Petition to the Office of the Registrar and Academic Records.
- Students must clearly identify courses for which they are requesting academic renewal.
- The Office of the Registrar and Academic Records will determine if all conditions have been met; the student will be notified within four weeks.
- Upon approval for academic renewal, grade point average and credit hours earned will be recalculated and appropriate notations made on the student’s record.
- Academic renewal may not be accepted by transfer institutions or for financial aid satisfactory academic progress requirements.