Facilities Services

SLCC Facilities Tool Policy

This document is intended to define the responsibilities of Salt Lake Community College employees when using College tools and equipment.

Maintenance and Use of College Equipment and Tools

Each department has purchased equipment for use by our employees.  Tools, as defined, are those items ranging in value from $1.00 to the limit set by the Administration for capital equipment (currently $5,000).  Each item is to be maintained in a state of good repair.  It is expected that all tools and equipment be functional and clean at all times.  If items are lost; it will be the responsibility of the borrower or the borrowing department to replace it at their own expense.  If an item is broken due to normal wear and tear, the Facilities Division will replace that item. 

Items on the College’s inventory are to be maintained in a condition as previously stated with no exceptions.  Items which are no longer functional nor required as a useful tool shall be removed from the inventory in an approved manner.  Examples of unacceptable items in the Facilities inventory are deteriorating paint, flat tires, broken trailer wiring harnesses and trailer tongue jacks, cracked or broken light lenses, vacuums in disrepair, dull hand and power tools. 

Licensed vehicles leaving campus for lunch or breaks is not an approved use of the vehicle.  Licensed vehicles may, however, stop for breaks or lunch while in transit between work locations. 

Policy for Borrowing College Equipment, Tools and College Vehicles

1. Equipment An employee may borrow a piece of equipment other than a licensed motor vehicle with the approval of the supervisor responsible for that piece of equipment.  When borrowing the equipment, the borrower is responsible for knowing and understanding how to safely operate that piece of equipment.  The supervisor should explain all of the safety features and safe operation of the equipment to the borrower before it is lent. The borrower is expected to return that piece of equipment in the same condition as it was lent.  If the equipment fails, or is damaged the supervisor will determine if the equipment failed because of normal wear and tear or otherwise.  If otherwise, it is the responsibility of the borrower to repair it at their own expense.  When a piece of equipment is borrowed it is not to be used for monetary gain by the borrower.

2. Tools – If an employee of the College wishes to borrow a tool they may do so with the permission of the supervisor responsible for that tool.  When borrowing the tool, the borrower is responsible for knowing and understanding how to safely operate that tool.  The supervisor should explain all of the safety features and safe operation of the tool to the borrower before it is lent.  If the tool fails, or is damaged the supervisor will determine if the equipment failed because of normal wear and tear or otherwise.  If otherwise, it is the responsibility of the borrower to repair it at their own expense.  When a tool is borrowed it is not to be used for monetary gain by the borrower.

3. Check out procedures When a tool or piece of equipment is checked out by an employee, the check out period should be no longer than 24 hours unless other arrangements are made with the supervisor responsible for the tool or equipment.  If the borrower does not follow these check out time guidelines his/her borrowing privileges may be revoked.  Each shop may have discretion on what tools or pieces of equipment are available to be borrowed.

4. Use of Licensed Vehicles – Licensed wheeled vehicles (excluding licensed trailers) cannot be borrowed, lent or used for anything other than College business.  (some exceptions may be approved by the Director of Facilities). 

5. Complete the Equipment Hand Receipt Form