Information Security Office

Personally Identifiable Information

 

Personally Identifiable Information(PII):  is information that can be used to uniquely identify, contact, or locate a single person or can be used with other sources to uniquely identify a single individual.

Examples:

  • Social Security Numbers
  • Credit Card Numbers
  • Driver’s License Numbers

PII Storage

  • Do not store PII on C:\ drives, thumb/flash drives or other portable devices.
  • When you need to save documents that contains PII save them to the H drive or I drive.  If you need to access the documents offsite, you can connect using the VPN and map your H drive and I drive. 
  • Do not e-mail PII to others in the College or outside organizations.
  • If the documents are needed to be shared inside or outside the College, Information Security Office can assist with a secure way to transmit the documents.
  • Credit Card Numbers can never be stored in clear text.  The numbers must be encrypted. This is due to Payment Card Industry (PCI)regulations.  
  • Information Security will be doing scans for PII and will work with department’s supervisors to remediate the files.