Policies and Procedures

Gift Receipt and Acceptance


 
Chapter:                      1
Section:                      2.02
Computer Index Code:          C1S02.02
Origination Date:             5/17/85
Inst. Council Approval Date:  12/11/85
 
 
Subject:  Chapter  1 ADMINISTRATION--PRESIDENT
          Section  2.02 GIFT RECEIPT AND ACCEPTANCE
 
 
I.   PURPOSE
 
     To outline the role of Salt Lake Community College Foundation as a 
     receiver of gifts and contributions for the College, and to 
     establish an overall College procedure for gift acceptance.
 
 
II.  POLICY
 
     A.   To more adequately administer and account for gifts made to 
          the College, all contributions, insofar as possible, will
          be made to the Salt Lake Community College Foundation
          (the official agency incorporated under the laws of the
          State of Utah to solicit and receive gifts, grants, donated 
          scholarships, bequests, properties, etc., for the benefit 
          of the College) in consultation with the appropriate manager.
          Contributions made to the Foundation will then be directed 
          to the appropriate College School or Department.
 
     B.   As an alternative to donations made to the Foundation, 
          gifts and contributions may be made directly to the 
          College with prior approval of the College President or 
          the Director of College Development in consultation with 
          the appropriate manager. However, the College Foundation 
          is the specific entity established to receive gifts made 
          for the benefit of the College.
 
     C.   Occasionally, it may not be in the best interest of the 
          College to receive certain gifts or contributions. Proposed 
          gifts-in-kind or other gifts of an unusual or special 
          nature may be subject to evaluation by the Foundation 
          Board of Directors, by the College President, by the 
          Director of Development, or by the School or Department 
          manager as appropriate, prior to acceptance.
 
 
III. PROCEDURE
 
     A.   The College Development Office coordinates Foundation and 
          College fund raising activities including the receipting 
          and acknowledging of all gifts of cash, real property, 
          securities, equipment or other gifts-in-kind. Upon 
          receiving any contribution, the appropriate (Foundation or 
          College) multi-copy Gift Acknowledgement form will be 
          completed by the Development Office. The original copy 
          will be sent as a receipt to the donor. Other copies will 
          be retained by the appropriate campus offices.
 
     B.   In addition to a Gift Acknowledgement Form sent by the 
          Development Office, all individual donors making 
          contributions valued over $50.00, and businesses making 
          contributions valued over $200.00. receive personal 
          letters of thanks from the President of the Foundation 
          Board, the President of the College, or the Director of 
          Development, as appropriate.
 
          Individuals soliciting or receiving donations designated 
          for specific College departments are encouraged to give 
          appropriate recognition and appreciation to contributors. 
          Copies of these letters should be forwarded to the 
          Development Office.
 
     C.   Gifts received through the Salt Lake Community College 
          Foundation are administered pursuant to terms of the 
          Articles of Incorporation and the By-laws of the Foundation.
 
          Disbursements and use of funds are made, following the 
          manner prescribed in the by-laws of the (Foundation) 
          corporation. The Articles of Incorporation have been
          designed for ease of management and for the maximum 
          protection of the donor and the College.
 
     D.   In-kind items donated to the College through the Foundation 
          will be inventoried to a special Salt Lake Community 
          College Foundation account at the discretion of a 
          representative of the Foundation. However, such donated 
          items will be ultimately accountable to the College 
          School or Department which has final disposition of 
          that item.
 
     E.   There may be occasions when donors contribute certain 
          gifts, particularly in-kind-gifts, without prior notice. 
          In these cases, the College will attempt to act in the 
          best interest of both the donor and the College. The 
          Director of Development will coordinate and follow through 
          on all such cases.
 
     F.   A variety of special awards or acknowledgements to donors 
          may be provided by the Development Office including 
          citations, resolutions, plaques, recognition dinners, 
          and presentations appropriate to the amount and nature 
          of the donated gift.
 
 
For More Information, Contact: 
Nancy Sanchez 
Director of Risk Management
(801) 957-4041
E-mail:  nancy.sanchez@slcc.edu
 
http://www.slcc.edu
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