Computer Index Code: C1S02.02
Origination Date: 5/17/85
Inst. Council Approval Date: 12/11/85
Subject: Chapter 1 ADMINISTRATION--PRESIDENT
Section 2.02 GIFT RECEIPT AND ACCEPTANCE
To outline the role of Salt Lake Community College Foundation as a
receiver of gifts and contributions for the College, and to
establish an overall College procedure for gift acceptance.
A. To more adequately administer and account for gifts made to
the College, all contributions, insofar as possible, will
be made to the Salt Lake Community College Foundation
(the official agency incorporated under the laws of the
to solicit and receive gifts, grants, donated Utah
scholarships, bequests, properties, etc., for the benefit
of the College) in consultation with the appropriate manager.
Contributions made to the Foundation will then be directed
to the appropriate
or Department. College School
B. As an alternative to donations made to the Foundation,
gifts and contributions may be made directly to the
College with prior approval of the College President or
the Director of College Development in consultation with
the appropriate manager. However, the College Foundation
is the specific entity established to receive gifts made
for the benefit of the College.
C. Occasionally, it may not be in the best interest of the
College to receive certain gifts or contributions. Proposed
gifts-in-kind or other gifts of an unusual or special
nature may be subject to evaluation by the Foundation
Board of Directors, by the College President, by the
Director of Development, or by the School or Department
manager as appropriate, prior to acceptance.
A. The College Development Office coordinates Foundation and
College fund raising activities including the receipting
and acknowledging of all gifts of cash, real property,
securities, equipment or other gifts-in-kind. Upon
receiving any contribution, the appropriate (Foundation or
College) multi-copy Gift Acknowledgement form will be
completed by the Development Office. The original copy
will be sent as a receipt to the donor. Other copies will
be retained by the appropriate campus offices.
B. In addition to a Gift Acknowledgement Form sent by the
Development Office, all individual donors making
contributions valued over $50.00, and businesses making
contributions valued over $200.00. receive personal
letters of thanks from the President of the Foundation
Board, the President of the College, or the Director of
Development, as appropriate.
Individuals soliciting or receiving donations designated
for specific College departments are encouraged to give
appropriate recognition and appreciation to contributors.
Copies of these letters should be forwarded to the
C. Gifts received through the
Salt Lake Community College
Foundation are administered pursuant to terms of the
Articles of Incorporation and the By-laws of the Foundation.
Disbursements and use of funds are made, following the
manner prescribed in the by-laws of the (Foundation)
corporation. The Articles of Incorporation have been
designed for ease of management and for the maximum
protection of the donor and the College.
D. In-kind items donated to the College through the Foundation
will be inventoried to a special Salt Lake Community
College Foundation account at the discretion of a
representative of the Foundation. However, such donated
items will be ultimately accountable to the College
School or Department which has final disposition of
E. There may be occasions when donors contribute certain
gifts, particularly in-kind-gifts, without prior notice.
In these cases, the College will attempt to act in the
best interest of both the donor and the College. The
Director of Development will coordinate and follow through
on all such cases.
F. A variety of special awards or acknowledgements to donors
may be provided by the Development Office including
citations, resolutions, plaques, recognition dinners,
and presentations appropriate to the amount and nature
of the donated gift.
For More Information, Contact:
Director of Risk Management