Policies and Procedures
Restricted Purchases and Special
Computer Index Code: C2S10.04
Origination Date: 5/22/84
Inst. Council Approval Date: 10/10/84
Subject: Chapter 2 BUSINESS--VP FOR BUSINESS
Section 10.04 RESTRICTED PURCHASES AND
To set forth college policies including prohibitions, special
approvals, limitations, and restrictions, governing the procurement
of supplies, capital equipment and services.
Policy and Procedure 9.0 College Procurement - General
Policy and Procedure 9.1 Requisition Preparation and
Policy and Procedure 10 Shipping and Receiving
Utah State Law 58-27-2,3,4
Federal Controlled Substance Act Title II, P.L. 91-513
- "Controlled Substances" are those controlled
substances as stated in Utah State Law 58-37-2,3,4 and the
Federal Controlled Substance Act Title II, P.L. 91-513 as is
amended from time to time.
All college purchases must be made by authorized Purchasing
Department personnel. Orders placed by faculty and staff members
directly with vendors will not be recognized as college obligations
and will be referred to the individual who placed the order for
The Purchasing Department is forbidden from making personal
purchases for any employee.
The use of college funds to acquire supplies or services for
personal use is prohibited.
Alcoholic beverages or other controlled substances may not be
acquired with college funds.
Acquisitions that Require Special Approvals
- Repairs to personal property (except automotive
equipment) damaged while its owner is engaged in
college business may not be procured unless the
requisition bears the authorizing signature of the
appropriate Dean, Director, or Vice President.
- Organization or association memberships may be
procured only if the requisition is signed by the
requesting person and countersigned by his/her
immediate supervisor, dean and Assistant to the
- Material for remodeling or renovation of buildings
(including carpeting) will be initiated by the Director
- Coin-operated vending equipment including stamp-
dispensing machines, food and beverage dispensers,
etc., will be initiated by the College Center Director.
All vending machines and vending operations on campus,
including jobbers who may be permitted in order areas
will be reviewed at least semi-annually at the
discretion of the Vice President for
Acquisition of Government Property
Surplus College Property
- Surplus college property is
available through the Property Control
- Information regarding the
availability of surplus college property may be
obtained from the Property Control Office.
Property available through Utah State Agency for
Surplus Property (USASP).
- USASP property is available to any
- Property may be inspected at the
USASP facility in Salt Lake City.
- All property selected by
authorized representatives will be picked up by
a designated person.
- A standard requisition form is
required for the selected items.
Excess Federal Property
- Excess federal government property
may be available at little or no cost other
than transportation charges. A standard
requisition is required to pay transportation
For more information, contact Office of Equal Employment Opportunity and
Risk Administration at 801-957-4041