Computer Index Code: C2S10.04
Origination Date: 5/22/84
Inst. Council Approval Date: 10/10/84
Subject: Chapter 2 BUSINESS--VP FOR BUSINESS
Section 10.04 RESTRICTED PURCHASES AND SPECIAL PROCUREMENT
To set forth college policies including prohibitions, special
approvals, limitations, and restrictions, governing the
procurement of supplies, capital equipment and services.
Policy and Procedure 9.0 College Procurement - General
Policy and Procedure 9.1 Requisition Preparation and Processing
Policy and Procedure 10 Shipping and Receiving
Law 58-27-2,3,4 Utah State
Federal Controlled Substance Act Title II, P.L. 91-513
A. "Controlled Substances" are those controlled substances
as stated in Utah State Law 58-37-2,3,4 and the Federal
Controlled Substance Act Title II, P.L. 91-513 as is
amended from time to time.
All college purchases must be made by authorized Purchasing
Department personnel. Orders placed by faculty and staff
members directly with vendors will not be recognized as
college obligations and will be referred to the individual
who placed the order for payment.
The Purchasing Department is forbidden from making personal
purchases for any employee.
The use of college funds to acquire supplies or services for
personal use is prohibited.
Alcoholic beverages or other controlled substances may not
be acquired with college funds.
A. Acquisitions that Require Special Approvals
1. Repairs to personal property (except automotive
equipment) damaged while its owner is engaged in
college business may not be procured unless the
requisition bears the authorizing signature of
the appropriate Dean, Director, or Vice President.
2. Organization or association memberships may be
procured only if the requisition is signed by the
requesting person and countersigned by his/her
immediate supervisor, dean and Assistant to the
3. Material for remodeling or renovation of buildings
(including carpeting) will be initiated by the
Director of Facilities.
4. Coin-operated vending equipment including stamp-
dispensing machines, food and beverage dispensers,
etc., will be initiated by the
Director. All vending machines and vending
operations on campus, including jobbers who may
be permitted in order areas will be reviewed
at least semi-annually at the discretion of the
Vice President for Administration.
B. Acquisition of Government Property
Property Surplus College
a. Surplus college property is available through
the Property Control Office.
b. Information regarding the availability of
surplus college property may be obtained from
the Property Control Office.
2. Property available through Utah State Agency for
Surplus Property (USASP).
a. USASP property is available to any college
b. Property may be inspected at the USASP facility
. Salt Lake City
c. All property selected by authorized representatives
will be picked up by a designated person.
d. A standard requisition form is required for the
3. Excess Federal Property
a. Excess federal government property may be available
at little or no cost other than transportation
charges. A standard requisition is required to pay
For More Information, Contact:
Director of Risk Management