Policies and Procedures

Official Forms


Chapter: 2

Section: 10.09

Computer Index Code: C2S10.09

Origination Date: 5/22/84

Inst. Council Approval Date: 10/10/84

Subject: Chapter 2 BUSINESS--VP FOR BUSINESS
Section 10.09 OFFICIAL FORMS

  1. PURPOSE

    To outline the procedures for Official Forms use and control at Salt Lake Community College.

  2. DEFINITIONS

    "Official Forms" means a form used beyond the confines of an individual department and identified by a number assigned by the Purchasing Department.

  3. POLICY

    A roster of the Official Forms used by the College that have a college-wide application is kept and updated by the Purchasing Department. These forms will be stored and maintained in the Materials Distribution Center (M.D.C.), and are listed on the M.D.C. stock list by stock number, form number, and description. Other Official Forms due to their nature and use are stored and maintained by the initiating department. Any revisions to a form will require that all remaining forms be drawn from the M.D.C. by the initiating department.

  4. PROCEDURE

    To place a form on the official forms roster the department will submit a completed requisition to cover the cost of the initial order along with the approved form. M.D.C. will then stock the form and issue it when a requisition is received at no charge until the initial stock is used. When M.D.C. replaces the initial stock, departments will be charged on their requisitions for the cost of the form.

For more information, contact Office of Equal Employment Opportunity and Risk Administration at 801-957-4041