Staff Association

Constitution and Bylaws


Constitution of the Salt Lake Community College Staff Association

Ratified September 2007

Article I – Name

The name of the association shall be the Staff Association, hereinafter referred to as "the Association." The Association shall represent all full-time and part-time, non-faculty employees of the Salt Lake Community College.

Article II – Purpose

The primary purposes of the Association are:

  • To facilitate communication, understanding, and cooperation among all staff members of Salt Lake Community College;

  • To promote the development of unity and sense of identity among Staff Association members as a community of peers;

  • To provide an authoritative voice for expressing problems and concerns of Association members;

  • To promote professional growth of the members;

  • To promote a sound working relationship with Salt Lake Community College administration and faculty;

  • To provide an open avenue of communication with other higher education associations;

  • To continue to promote a professional environment for students and staff;

  • To promote the objectives and general welfare of Salt Lake Community College.

Article III – Membership

Section I      General Membership

General membership in the Association is given to all full-time and part-time non-faculty employees without regard to race, color, national origin, age, sex, sexual orientation, religion, disability or covered veteran status.  Membership will be continuous until the member leaves or resigns from Salt Lake Community College or until his/her position is redefined as a non-staff position by the Human Resources Department.  Members of the SLCC President's Cabinet and Management Group as defined by the SLCC President are not eligible for membership in the Association.

Article IV - Officers and Elections

Section I      Executive Board and Campus Board

The Executive Board shall consist of Staff Association President, Staff Association President Elect, Immediate Past President, Campus Delegate to represent each campus, center or site, and Campus Delegate-Elect to represent each campus, center or site. The Executive Board is empowered to conduct official business on behalf of the general membership. The Executive Board has the discretion to decide what matters come before the full membership and what matters can be handled by the Executive Board. An Executive Board Secretary may be selected by each current President to serve the Executive Board. The Secretary is a non-voting member of the Executive Board. Ad hoc committees may be created as needed by the College President, or Staff Association Executive Board.  All Executive Board meetings require a simple majority of members to be in attendance to conduct official business.   Due to the time commitment involved in serving as a member of the Executive Board, full time staff members who are not included in the management group shall fill these positions.

The voting members of each Campus Board shall consist of a Delegate and a Delegate-Elect. The Campus Board is empowered to conduct official business on behalf of the membership of that campus. The Campus Board has the discretion to decide what matters come before the campus membership and what matters may be handled by the Campus Board. A Campus Board Secretary may be selected by the Campus Delegate to serve for one year. Ad hoc committees may be created as needed by the College President, Staff Association Executive Board or Campus Board.  The total number of Delegates and Delegate-Elects for each campus will be determined by a per-capita ratio of constituent staff members to Delegates and Delegate Elects, with ratios equally balanced across all campuses.

Section II Elections

Election of Association President-Elect and Campus Delegate-Elects shall take place annually, The office of Association President and Campus Delegate will be filled by the previous Association President-Elect and Delegate-Elect.

For annual elections, nominations for the Association President-Elect shall be accepted from any Staff Association member during the month of May and elections shall be held in June.  For annual elections, nominations for the Campus Delegate-Elect shall be accepted from any Association member during the month of May and elections shall be held in June.  Those qualifying to participate in the voting process shall be full time staff not included in the administrative group and part time staff who qualify for benefits under Human Resources Benefits most current eligibility guidelines.

Prior to placing any names on the ballot for any election, the Association President and Campus Delegate or his/her designee shall obtain permission from each nominee. Recognizing that College operations must continue to function effectively, each nominee will coordinate with his/her supervisor prior to accepting the nomination.

Elections will take place via best available current technology or paper ballot; individual votes will be confidential.  Only aggregate vote totals will be released.  Each Staff Association Member will each be allowed one vote for President-Elect; and one vote for each Campus Delegate-Elect from that Staff Association Member’s campus location.

Article V – Amendments

Amendments to this Constitution may be proposed by any Association member. Proposed amendments to the Constitution must be presented to the Executive Board before being presented to the general membership.

Amendments to the Constitution may be approved by the Association by a two-thirds majority vote of all those participating in the vote. Any proposed amendment to the Constitution must be distributed to all members at least two weeks prior to the scheduled vote. The vote may take place at any regular meeting of the Association or via electronic and/or paper ballot. Signed votes by proxy are allowed if the voting member is temporarily absent from the college during the voting period or if voting takes place at an officially scheduled Association meeting.  


Bylaws of the Salt Lake Community College Staff Association

Ratified September 2007

Article I -Terms of Office and Duties

Section I     Terms of Office

Terms of office begin July 1 and end June 30.

Section II     Duties

Association officers will be allowed appropriate and reasonable release time for the performance of their prescribed duties. This time shall be coordinated with supervisors to assure that college operations continue to function effectively. Officers may receive additional compensation for the performance of their duties as officers of the Association upon approval of the President of the College and the availability of funding.

A.  President

The President shall represent the Association to the public and other college organizations, either personally or through delegation, and shall perform all other functions usually attributed to this office. The President shall, in conjunction with the Executive Board, supervise, direct and promote the primary purposes of the Association. The President shall have ultimate responsibility for the budget of the Association.  The President shall serve as a voting member of the Utah Higher Education Staff Association (UHESA). The President may call meetings as needed and shall preside over all meetings as its administrative officer.  The President or designate shall serve on other committees, boards or other related groups to represent Staff Association interests as may be deemed appropriate by the Staff Association Executive Board.  The President, with approval by majority vote of the Staff Association Executive Board, either at a regularly scheduled meeting of the Board or via secure electronic vote, may be given the power to make emergency decisions to facilitate the functions and purpose of the association and/or it’s membership in extraordinary circumstances.

B.  President-Elect

The President-Elect shall assist the President in performance of duties; engage in activities necessary to maintain continuity of Association business; attend meetings at the request of the President; serve as a voting member of the Utah Higher Education Staff Association (UHESA); serve as a member of any Association committee as assigned by the President.  The President-Elect is responsible for coordination and execution of activities required for the annual Staff Association elections.

C.  Secretary

The President may select a secretary who will serve for one year. The secretary shall attend all meetings of the Association, including meetings of the Staff Association Executive Board, attend other meetings as assigned by the President or as needed; keep accurate records of all Association business, including minutes of all official Association meetings; distribute such records as necessary.

D.  Campus Delegate

The Campus Delegate shall represent the respective site(s) at which they reside and represent and shall perform all other functions usually attributed to this office. The Campus Delegate may call meetings as needed. He/She shall preside over all meetings as its administrative officer.   He/She shall keep the Association President apprised of meetings held regarding any pertinent issues.  The Campus Delegate shall, in conjunction with the Executive Board, supervise, direct and promote the primary purposes of the Association. The Campus Delegate shall serve as an alternate-voting member of the Utah Higher Education Staff Association (UHESA).  As deemed appropriate by the President and the Executive Board, Campus Delegates will vacate their office if they no longer reside at one of their representative campus locations.

E.  Campus Delegate-Elect

The Campus Delegate-Elect shall assist the Campus Delegate in performance of duties; engage in activities necessary to maintain continuity of Campus Association business; attend meetings at the request of the Delegate; serve as a member of any Association committee as assigned by the Delegate.  As deemed appropriate by the President and the Executive Board, Campus Delegate-Elects will vacate their office if they no longer reside at one of their representative campus locations.

F.  Campus Secretary

Campus Delegate may select a Campus Secretary who will serve for one year. The Campus Secretary shall attend all meetings of the Campus Association, and other meetings as assigned by the Campus Delegate or as needed; keep accurate records of all Campus Association business, including minutes of all official Campus Association meetings; distribute such records as necessary.

Article II – Vacancies

Section I President

If the office of President becomes vacant, it shall be filled by the President-Elect.

Section II President-Elect

If the office of President-Elect becomes vacant, a special election shall be held to fill the vacancy.

Section III Campus Delegate

If the office of Campus Delegate becomes vacant, it shall be filled by the Delegate-Elect.  In extraordinary circumstances the President with approval of the Executive Board may fill the post by appointment or by special election; whichever method best facilitates appropriate continuity of service, purpose and representation of that campus location and members.

Section IV Campus Delegate-Elect

If the office of Campus Delegate-Elect becomes vacant a special election shall be held to fill the vacancy. In extraordinary circumstances the President with approval of the Executive Board may fill the post by appointment or by special election; whichever method best facilitates appropriate continuity of service, purpose and representation of that campus location and members.

Section V Extraordinary Circumstances 

If a special election is determined to fill a vacancy, the Association President or Executive Board designate will solicit nominations from the Staff Association membership for a period of at least five working days; the Campus Delegate will solicit nominations from any Campus Association member for a period of at least five working days. A subsequent special election will be held pursuant to Association guidelines at the earliest available time. 

Article III - Removal of President, President-Elect, Delegate or Delegate-Elect from Office

Section I President or President-Elect

A special election may be held to vote on the removal of the President or President-Elect from office. A petition, signed by a minimum of ten percent of the total college staff association membership, presented to the Executive Board calling for the special election is required. A petition may be presented by any Association member. The special election of removal shall be a simple majority of all those participating in the vote.

Section II Campus Delegate or Delegate-Elect

A special election may be held to vote on the removal of the Campus Delegate or Campus Delegate-Elect from office. A petition, signed by a minimum of ten percent of the total campus association membership, presented to the Executive Board calling for the special election is required. A petition may be presented by any Association member.  The special election of removal shall be a simple majority of all members participating in the vote.

Article IV – Amendments

Amendments to these Bylaws may be proposed by any Association Member. Proposed amendments to the Bylaws must be presented to the Executive Board before being presented to the general membership.

Amendments to the Bylaws shall be approved by the Association by a simple majority vote of all those participating in the vote. Any proposed amendment to the Bylaws must be distributed to all members at least two weeks prior to the scheduled vote. The vote may take place at any regular meeting of the Association or via electronic or paper ballot.  Votes by member-signed proxy are allowed if voting takes place at an Association meeting.

Article V – Definitions

A.  Staff Member.  One who is a full-time or part-time non-faculty employee.

B.  Full-time Employee.  One who is employed at least 75% of a full-time equivalent (FTE); i.e., six hours or more per day or 30 hours or more per week or 1,566 hours per year.

C.  Part-time Employee.  One who is employed less than 75% of a full-time equivalent (FTE).

D.  Campus Delegate.  One who is a representative of one or more designated sites of responsibility and residence and has succeeded from the elected position of Delegate-Elect to the office of Delegate and to the Executive Board.

E.  SLCC.  The name of the college is the Salt Lake Community College, herein and after referred to as "SLCC" or “Salt Lake Community College.”

F.  Administrative Group.  President, President’s Cabinet, which includes Vice Presidents, and their direct first reports, which include, but are not limited to upper level Directors, Deans, Division Chairs and Department Chairs, and others at the President’s discretion.