Course Proposals are instructor applications to teach concurrent enrollment classes. Concurrent enrollment adjunct teachers or CE coordinators are required to submit a completed Course Proposal form through MyCE each year for any teacher who is interested in teaching during the upcoming academic year. The review process can take several months to complete depending on the workload of the individuals in the review pipeline.
Once the course proposal has been process a letter of approval or denial will be sent via email by the CE office to the high school teacher and coordinator notifying the teacher of their approval or denial. High School CE Coordinators may also track the status of the proposal in MyCE.
Course Proposal Deadlines
March 31 –Course Proposal Submission Deadline – No proposals accepted after this deadline except for those exceptions listed below in the conditions for exceptions.
July 15 (for exceptions only) – Final Deadline for Receiving Course Proposal From LEA With All LEA Signatures – After July 15 any course proposal that has not been approved by the principal/assistant principal and district administrator will be automatically denied and the LEA notified.
August 1 (for exceptions only) – Response to Course Proposal Sent to LEA - If the course proposal process is not completed by July 31st (all parties have signed off approving the class), the teacher will be automatically denied for the upcoming academic year (Even if the proposal is one person away from being approved). There are no exceptions to this date.
Conditions for Exceptions:
Exceptions to the March 31st deadline will only be considered under the following conditions:
- A teacher is hired after the March 31st Course Proposal Submission Deadline. In this case the teacher may submit a course proposal; however the new teacher must meet the following criteria:
- The teacher must have taught for at least 2 years either at a high school or a regionally accredited college or university.
- The teacher must demonstrate that they meet the exact instructor qualifications as listed on the concurrent enrollment website for the class they are applying to teach.
- Once approval has been granted, the teacher must attend new teacher training the beginning of August.
- Teachers who do not meet the above criteria or who do not attend the new teacher training will be denied by the SLCC Concurrent Enrollment Office.
- A teacher who was approved to teach a particular class would like to teach another class in the same discipline that requires identical credentials. For example, an approved Math 1010 teacher would like to add a Math 1040 class.
There is no guarantee that a late course proposal submitted after the March 31st deadline will be fully processed by the July 31st deadline, which will result in the proposal being denied. The purpose of the March 31st deadline is to provide a buffer so that all of the processes listed under “Origin of Course Proposal Deadline and Policy Update” can be completed before the end of the high school academic year. It also provides high schools sufficient time to make changes to the master schedule without the frustration that comes from having to make those changes a few days or weeks before the academic year begins. Experience has shown that submitting late course proposals (even when they qualify for an exception) significantly heightens the frustration among students, parents, and high school personnel, negatively impacts the quality of the course, and makes it challenging for students to meet registration deadlines.
Schools wishing to submit late course proposals for Spring semester only should contact the SLCC Concurrent Enrollment Office. Spring semester only course proposals can be submitted by the high school, after talking with the CE office, no later than August 31.
Origin of Course Proposal Deadline and Policy
A significant amount of time and work goes into vetting and approving concurrent enrollment course proposals both at the LEA and SLCC. Course proposals are a gateway to a large number of processes that must happen in order to create a true college experience for CE students. In recent years, late course proposals have led to a variety of problems:
- Course proposals submitted after the deadline do not allow sufficient time for the new teacher to receive training on the college’s curriculum, nor do they allow time for the instructor to build that new curriculum into their schedule.
- It is significantly less painful for a high school to find out a course proposal has been denied before school is out for the summer than a week before the class starts in the fall.
- New teachers who are hired, but who have never taught high school, may or may not adjust well to having the additional load of a concurrent class, which can impact the quality of the course and give students a false expectation of what college is like.
- Once a course is approved, a long list of things needs to be done to build the course in the SLCC schedule, assign it a Course Reference Number (CRN), and make it available for students to register at the beginning of the semester. Late course proposals have resulted in a host of registration issues which lingered throughout the course.
For this reason the SLCC CE Office has established the deadlines and policies listed above.