Office of the Registrar and Academic Records

FERPA - Student Privacy Rights - Annual Notice

The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records:

  • The right to inspect and review your student education records within 45 days of the day the college receives a request for the access. Students should submit written requests to the Registrar identifying the records they wish to inspect. The registrar will make arrangements for access and notify you of the time and place where the records may be inspected. If the records are not maintained by the registrar, he/she shall advise you of the correct official to whom the request should be addressed.
  • The right to request the amendment of your student education records that you believe is inaccurate or misleading. Please write the college official responsible for the record, identify the part of the record you want changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise him/her of the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right of hearing.
  • The right to consent to disclosures of personally identifiable information contained in your student education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure of school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her interest if the official needs to review an education record to fulfill his/her professional responsibility. Upon request, the college may disclose education records without consent to an official at another school, in which a student seeks or intends to enroll.

Salt Lake Community College has contracted with the National Student Clearinghouse to provide verifications of student enrollment. The National Student Clearinghouse is considered a “school official,” acting with “legitimate educational interests”.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by Salt Lake Community College to comply with the requirements of FERPA. The name and address of office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, D.C., 20202-4605.

Personally identifiable information or records relating to a student will not be released to any individual, agency, or organization without the written consent of the student as described in FERPA regulations, except “Directory Information,” which may be released upon request unless the student specifically withholds permission to do so. Directory Information includes:

  1. Student’s name
  2. Address
  3. Telephone number
  4. Date of birth
  5. Major field of study
  6. Dates of attendance
  7. Enrollment status
  8. Degrees and awards received
  9. Most recent previous educational agency/institution
  10. Participation in recognized activities/sports
  11. E-mail address

The FERPA Tutorial is available for additional information.

Request to Prevent Disclosure of Directory Information

To prevent directory information from being disclosed, students need to complete a Request to Withhold Information Form.