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Fixed and Trackable Non-Captial Assets Policy

This policy was posted for public comment from August 28 – September 13, 2023.

Comments

G. No cannibalizing of any college assets.

When items are cannibalized, it is very hard for Surplus to sell the items. 

I would like to see on inventories when items are surplussed and when Surplus verifies that they are in control of the items, that the items are removed from the college inventory. This way, Surplus is not inventorying items that are in Surplus control or that have been sold or disposed of.

Responses

No changes were made to the policy or procedure.

Under the current Fixed and Trackable Non-Capital Asset Policy, the cannibalization of college property must follow Surplus property rules and procedures and any federal, state, or other grant requirements. 

Currently, items are removed from the college’s inventory when the college is no longer in possession of the items – they are then reported as being sold, scrapped, lost, stolen, trade-in, destroyed, or donated.  Property Control is currently working to create a separate inventory list for Surplus to remove all surplussed assets from the department’s inventory list.  This is not a policy change – this is an update to workflow procedures.