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Tuition Benefits

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  1. POLICY
    It is the policy of Salt Lake Community College to provide tuition remission benefits to all qualified employees, retirees, the board of trustees’ members, and the dependents of each.
  2. REFERENCES
    1. Tuition Waiver and Scholarship, Utah Code Ann. §§ 53B-8-101 et. seq.
    2. Employee Benefits, Utah System of Higher Educ., r. 821-3.8.
    3. Tuition Remission Benefits, Utah System of Higher Educ., r. 824.
  3. DEFINITIONS
    1. Course Fees: as defined in the Course and Program Fees Policy.
    2. Student Fees: as defined in the Student Fees Policy.
    3. Tuition remission: a waiver of tuition charges for employees and dependent members of their families who enroll in classes at the College. Some fees may apply (see section 4.B.1).

      See Personnel Definitions

  4. PROCEDURE
    1. Eligibility
      1. Full-time employees and their dependents are eligible immediately upon employment.
      2. Members of the board of trustees and their dependents are eligible upon the board members’ appointments.
      3. Adjunct faculty members and one of their dependents are eligible after the faculty member has:
        1. finished teaching their first semester or equivalent; and
        2. an active teaching assignment for the semester for which the tuition remission is being submitted.
        3. Adjunct faculty members do not need an active teaching agreement for themselves or their dependent to be eligible for a summer semester tuition remission.
      4. Part-time hourly employees are eligible after two years of consecutive employment.
      5. Work-study students do not qualify for this benefit.
      6. Retirees of the college and their dependents are eligible if the retiree has completed ten or more years of full-time service preceding retirement.
      7. Eligible dependents include:
        1. a legal spouse;
        2. a domestic partner; and
        3. natural or legally adopted children under the age of twenty-six, including the children of an employee’s spouse or domestic partner, and the children for whom the employee has legal guardianship.
      8. Persons falling into more than one category will receive the most generous benefits for which they are eligible.
    2. Benefit
      1. Tuition remission covers the full cost of tuition for all eligible individuals in degree-seeking and Salt Lake Technical College programs, whether resident or nonresident. Utah residency requirements can be found here. Before the tuition due date, individuals registered for courses must pay special fees, such as laboratory fees, course texts, and other expenses. Late fees and collection fees will apply to accounts with delinquent balances.
      2. Employees and dependents are identified as residents for tuition remission purposes.
      3. Full-time employees may register for 11 credit hours per semester, and the tuition remission includes student fees.
      4. Dependents of full-time employees may register for classes without course load or schedule restrictions. They will be required to pay student fees.
      5. Retirees and dependents of retirees may register for classes without course load or schedule restrictions. They will be required to pay student fees.
      6. Adjunct faculty members and one dependent and part-time employees may register for one course of study not to exceed six credit hours per semester. They will be required to pay student fees.
      7. Workforce Training & Education
        1. Continuing education courses taken for credit are included, provided the minimum enrollment for the class is met. Workforce Training & Education sets minimum enrollment levels.
        2. For noncredit continuing education courses, Workforce Training & Education offers a 20 percent tuition discount for eligible persons.
        3. Courses offered in partnership with a third-party vendor may not be eligible. Contact Workforce Training & Education for information.
      8. Employees who terminate from the college and their dependents who are registered for classes may finish the semester.
    3. Approval Process
      1. The tuition remission approval process guides for requestors and approvers are on the PWC’s Human Resources Forms web page.
      2. Employees who wish to take courses during regular work hours will need written approval from their immediate supervisor.
        1. Employees who miss regular work hours for class attendance must make up these hours on an approved schedule prearranged with their immediate supervisor.
        2. Employees may not substitute rest breaks and office consultation hours for the class time taken during regularly scheduled work hours.
      3. Employees who are required by their supervisor to attend a class during working hours are not required to make up the time.

Date of last executive cabinet review: March 19, 2024

The originator of this policy and procedure is People & Workplace Culture. Questions regarding this policy and procedure may be directed to the originator by calling 801-957-4210.