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Advertising and Posting

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  1. POLICY

    Salt Lake Community College (SLCC) allows information sharing about programs, events, and services that interest the college community and support its mission. This information sharing should be done in an environmentally friendly, safe, and tidy way without damaging buildings or creating a mess. This policy does not apply to official college postings.

  2. REFERENCES
    1. Campus Free Expression, Utah Code Ann. § 53H-7-2.
    2. Free Expression on Campus, Utah Administrative Code R784-2.
  3. DEFINITIONS
    1. Advertisement: The dissemination of information about a service, product, or program through print, electronic, broadcast, or other forms of communication.
    2. Approval Locations: college locations responsible for approving and stamping advertisements and posted materials.
    3. College Community: faculty, staff, trustees, students, registered student organizations, college entities, and anyone using or providing services to college facilities.
    4. Commercial Materials: materials intended to create financial profit for a person, organization, or institution.
    5. Entity: any group or person, regardless of their association with the college community, wanting to post any materials or advertisements on college property. This includes student organizations.
    6. Free-Standing Signs: temporary displays such as A-frames, retractable banners, easels, arrow signs, table tents, brochure stands, brochure tables, newspaper stands, or racks.
    7. Official College Postings: materials or advertisements posted by Institutional Marketing, Facilities Services, or the Office of Public Safety.
    8. Posted Materials: any printed, written, painted, photographic, or other display that presents an idea and is attached or displayed on college buildings or properties.
    9. Posting: the act of attaching, hanging, or displaying material on property owned or controlled by the college.
    10. Student Organizations: groups of SLCC students established and organized for religious, political, educational, economic, social, or other lawful purposes and registered, approved, and compliant with college requirements.
    11. Time, Place, and Manner Restrictions: restrictions on when, where, and how messages may be presented on college campuses. These restrictions are content-neutral, viewpoint-neutral, and designed to serve important college interests while preserving other communication channels.
  4. PROCEDURE
    1. Getting Needed Approval to Post Materials
      1. All posted materials and freestanding signs must follow the approval process.
      2. Materials will be approved unless the content contains defamatory, obscene, or other unlawful expressions. Such materials must be reviewed by a college legal representative before a formal decision to approve the material for posting is made.
      3. Approved materials will be stamped with an official college date stamp.
      4. Materials without a date stamp may not be posted.
      5. Once approved, materials must only be posted in approved locations identified in the Facilities Posting Procedure.
    2. Approval of Postings on SLCC’s Campuses
      1. All posting and distribution of materials must follow the Campus Speech Policy and the Facilities Posting Procedure.
      2. All advertisements or posted materials, indoor or outdoor, require approval from a recognized approval location:
        1. Taylorsville Redwood Campus–Admissions Hub/Information Desk or Thayne Center Office
        2. South City Campus–Student Services / Information Desk
        3. Jordan Campus–Student Services / Information Desk
        4. Miller Campus–Student Services / Information Desk
        5. Westpointe Campus–Student Services /Information Desk
        6. Herriman Campus–Student Services / Information Desk
        7. West Valley Center–Student Services / Information Desk
    3. Length of Posting and Removal
      1. Posted materials may be posted for up to 14 calendar days and must be removed within three business days after the event or date stamp expires.
      2. Exceptions may be granted to allow materials to remain posted longer. Decisions to prohibit extended periods may consider reasonable time, place, and manner restrictions.
      3. The person, group, or department who posted the materials is responsible for removing them.
    4. Requirements for Advertisements or Posted Materials
      1. General List of What is Needed to Post Approved Materials at all SLCC locations:
        1. A posting or advertisement must clearly identify the sponsoring entity on the advertisement or posting.
        2. A visible expiration date will be stamped by the college on all posted materials.
        3. Posted materials will be attached in approved locations in a manner appropriate to the display space.
        4. Duplicate postings on the same board or in the same approved area are not allowed and may be removed.
        5. Advertised or posted materials must not:
          1. interfere with classes or scheduled meetings;
          2. damage college property;
          3. create trash or messiness on college property;
          4. block doorway glass;
          5. block or interfere with pedestrians or vehicles on college property; or
          6. when posting on fence lines or campus entry or exit points to college property, it may not block, obstruct, or interfere with line-of-sight for drivers or people walking.
        6. Due to limited available approved posting locations, the size and number of a particular posted material or advertisement permitted to be posted may be limited by recognized approval locations.
        7. All advertised and posted materials must obey related laws, including laws protecting intellectual property such as copyrights and trademarks.
      2. Indoor Posting for all Buildings on all Campuses
        1. After approval, an entity may post non-commercial materials on indoor announcement boards, kiosks, tack strips, plastic sign holders, or other areas specifically approved for such usage.
        2. Except for approved locations, no advertisements or posted materials are allowed on any wall, door, floor, mirror, side-light, or window.
        3. Helium balloons are not allowed in many college buildings due to beam detector fire alarms that can be set off by moving balloons. Contact Fix It a minimum of one week before posting for approval and to coordinate locations and removal;.
      3. Outdoor Posting for all Campuses
        1. After approval, an entity may post non-commercial materials on outdoor announcement boards, kiosks, display racks, or other designated areas, provided they use easily removable painter’s tape to attach the advertisements or posted materials. Other designated areas are as follows:
          1. fences–signs must be lightweight and not larger than 4 feet by 8 feet;
          2. within tree rings and shrub beds;
          3. grass and lawn areas: contact Fix It a minimum of one week before posting for approval and to coordinate locations and removal; and
          4. freestanding signs (e.g., a-frame or portable upright signs) must be placed in an approved location as outlined in the Facilities Posting Procedure.
        2. Materials or advertisements may not be placed on the following:
          1. vehicles;
          2. newspapers racks;
            1. Commercial signs affixed to a newspaper rack where the rack owner or college has been paid for the right to advertise on the rack are allowed.
          3. artwork or sculpture;
          4. marquees or cloth canopies or other coverings located at the entrance of any campus building; and
          5. existing college signs or banners.
        3. Sidewalk chalk and floor stickers may be used on walkways with written approval from Fix It.
        4. Helium balloons may be used in outside areas instead of posted materials or advertisements.
      4. Special Rules for Freestanding Signs.
        After approval, an entity using freestanding signs must obey the following:
        1. The department, organization, or person must display name and contact information on the signs.
        2. It must clearly display the date of an event and the expiration date stamp.
        3. It must not block or interfere with a walkway, entrance, or exit of a building.
        4. It must be removed within three business days after the event.
      5. Commercial Materials
        1. Any commercial materials or advertisements must be displayed following this policy and the college’s Sales and Sponsorship Policy.
        2. Any non-college entity that seeks to advertise a publication using a physically placed rack or another such container for the publication on college property must complete a contract related to such distribution.
      6. Enforcement for Policy Violations
        1. Any college community member has the authority to remove materials not properly approved or posted following the procedures in this policy.
        2. The college has the authority to enforce this policy and collect reasonable costs related to damages to college property, litter collection expenses, or cost for cleanup of abandoned materials violating this policy. The college may recover these reasonable costs by:
          1. withholding monies budgeted;
          2. withholding money due to a responsible individual, group, or entity; or
          3. seeking repayment through interdepartmental billing (IDB) transfer, civil or criminal judicial proceedings.
        3. The college may pursue sanctions under the Code of Student Rights and Responsibilities for students or student organizations violating this policy.
        4. The college may take corrective action against faculty or staff violating this policy.
    5. Exceptions
      Exceptions to this policy may only be made upon approval by the vice president for Student Affairs or their designee. Any exceptions and the reasons for the exception will be documented in writing.

Date of last cabinet review: May 5, 2025

The originator of this policy & procedure is Student Affairs and Enrollment Management. Questions regarding this policy may be directed to the originator by calling 801-957-4284.