If you are participating in a Study Away program to a foreign country (Japan, India, or Costa Rica), you must have a valid and up-to-date passport. We will not accept you to the Study Away program if you are unable to provide proof of a passport.

U.S. Citizens can find information about passport applications here: http://travel.state.gov/passport

Be sure that your passport is up to date and valid for at least six months beyond your expected return date. Airline and immigration officials will check this. If your passport is close to expiring, you should apply to renew it before your trip.

The cost to renew or apply for a passport is the student’s responsibility. The Engaged Learning Office is not responsible for ensuring students are prepared with their passport. If you are refused entry by immigration upon arrival, or are prohibited from boarding a flight, students are still held to the standard refund policy.

Passports: Make two photocopies of your passport, one to leave at home with a trusted family member or friend, and one to take with you. Keep your copy separate from your actual passport. This will facilitate a replacement if your passport is lost, stolen, or destroyed.

Orientations: The study away leader will hold orientation meetings prior to departure. Failure to attend orientations and complete coursework could result in dismissal from the program. If you are dismissed from the program, you will be held to the standard refund policy.

Contact Information: Make sure that the ELO has all your current contact information. Cell phone numbers and email addresses are critical to update you on any changes to your program or last-minute information. Please check your email account regularly.

SLCC study abroad programs include the cost of most program-related travel expenses. However, it is your responsibility to pay necessary program fees according to the schedule set by your program. Additional costs including tuition (paid directly to the college) and costs associated with purchases you make during the trip are your responsibility. Please plan accordingly.

Course Registration: SLCC study abroad programs are offered in conjunction with credit-based courses. Students enrolled in a study abroad program must register for the course(s) associated with each program. The costs related to registration, tuition, textbooks, etc., in a study abroad program are NOT included in the advertised program price. The program costs cover flights, accommodation, some meals and transportation.

Application: The study abroad application forms are found on the Study Away pages on the Engaged Learning webpage. A complete application along with a copy of your deposit receipt and passport must be received by the program application deadline to be considered for program participation.

Deposit: A deposit at time of application is required to secure your place in a program. The deposit will be applied to the program cost. Deposits can be paid online. Visit the SLCC Study Abroad Make a Payment page and select the program you are applying for. A copy of your deposit receipt must be included with your completed application. If an applicant is determined to be ineligible to participate, the application deposit will be refunded in full. For a further explanation of refunds, please refer to the Refund Policy below.

Payment Schedule: Each program brochure includes the payment schedule for your specific program. Expenses covered in the program cost vary for each study abroad, and although not anticipated, the price may change due to fluctuation in currency exchange rates or the number of participants.

All program payments must be paid entirely by the last date shown on the program payment schedule. A copy of all payment receipts must be turned in to the Study Abroad Office.

Financial Aid: Most financial aid (loans, grants, scholarships) can be applied only for the SLCC credits/tuition associated with your program. If you plan to use financial aid or scholarship money for your study abroad program, you must talk with your financial aid counselor before departure. It is your responsibility to understand the rules and regulations concerning the use of financial aid on your study abroad program. If the class attached to the trip is a community-engaged learning designated class, you may apply for Community-Engaged Learning Student Project Funding. Find out if this class is a designated course by visiting the Community-Engaged Learning webpage.

Cancellation Policy: In general, we will cancel any SLCC sponsored program in a location where the U.S. State Department has issued a do not travel warning or where the ELO finds the place to be unsafe. Staff reviews the U.S. State Department information and a variety of other reliable sources with current information on any country/countries where students are or will be studying. Should a program cancellation become necessary for safety reasons before the program departure date or after the departure, every effort will be made to refund recoverable expenses to participants. In both cases, the time of program cancellation will determine the actual returnable fees. The closer a program is to its start date, the less recoverable program expenses become. Likewise, program expenses become even less recoverable the closer a program is to its end date. For example, three months before a program starts, program fees have usually already been used to pay for services such as airfare and lodging. Similarly, expenses such as in-country transportation and excursion fees may have already been purchased once a program begins. These program expenses may be considered non-recoverable. SLCC and its personnel will not be liable for unrecoverable expenses.

Salt Lake Community College reserves the right to cancel any SLCC study abroad program if a minimum enrollment as determined by the College is not met. If minimum enrollment is not met by the deposit deadline, students are eligible for a refund per policy. If the Study Abroad program is canceled close to or after the program start date, the Study Abroad Program Leader will, to the best of their ability, assist students in completing the course work and requirements for the program. Students may consider purchasing trip cancellation insurance (sometimes referred to as trip insurance or travel insurance). Trip insurance is used to help alleviate some of the financial loss that may be incurred because your trip is interrupted, delayed, or canceled by unpredictable events. Travel insurance usually provides broader coverage than just trip insurance. For a detailed explanation of coverage, please review the specific policy for the plan you may purchase. Participants are responsible for the cost of additional trip/travel insurance. It is up to each participant to choose whether to purchase additional trip/travel insurance.

Refund Policy: The ELO makes advance payments on behalf of participants; many fees are nonrefundable. Non-recoverable costs include any financial commitments made on your behalf. These costs vary by program and typically increase closer to the departure date. When you decide to enroll in a study abroad program, you commit yourself not only to the thorough preparation necessary for you to experience the program's full benefits but also to a significant investment of money. Before applying to any program, you are urged to plan carefully and be completely familiar with the withdrawal policies and charges.

If an applicant is determined ineligible to participate, the deposit may be refunded. If you withdraw any time after the date of your notification of acceptance, you will be held responsible for any costs that have been incurred on your behalf. These costs may include:

• Ahe deposit
• Any non-recoverable program cost, up to the entire program fee

Note: If a student is dismissed from the program due to behavioral, academic, legal, or other problems, SLCC reserves the right to determine the amount of refund students are eligible for.

Additional Expenses: Any cost that the participant might incur while participating in the program, not identified as inclusions in the program plan (some meals, non-program related travel/entrance fees, souvenirs, luggage expenses, etc.), are the sole responsibility of each program participant. Each participant is also responsible for any damage to housing facilities, library fees or fines, medical treatment, not covered by travel insurance etc. Reports of unpaid accounts may result in a hold being placed on your academic records.

Travel Arrangements and Independent Travel: SLCC discourages students from making independent travel arrangements. However, if you absolutely must make your own travel arrangements, the program price will be adjusted by an amount determined by the Study Abroad Program. You must notify the Engaged Learning Office of your intention to make your own travel arrangements via writing on the same date as you turn in your application. If you make your own flight arrangements, you are required to give a copy of your flight itinerary to the Engaged Learning Office at least two months before your departure.

If you plan to do additional personal travel before or after the program, you must alert the Engaged Learning Office in advance. Upon submitting this request, you agree to pay additional fees associated with your airfare. You must also review and sign the Individual Statement of Responsibility form if you choose to extend your trip or book your own airfare. Note: extending your stay in the Japan Study Away Program is not permitted at this time.

Weekend Travel: If you want to travel on weekends or other free time during your program, ask your study abroad group leader if this is feasible. You must provide information about where you are going and when you plan to return in case of an emergency. Please be aware that any independent travel is at your own expense and your own risk. You should travel in groups of two or more for safety. SLCC is not responsible for independent travel. The Engaged Learning Office does not review your travel plans or provide information for independent travel. Researching the country will help you decide what extra activities to do while you are there, time permitting. Program participation is required in all programs where SLCC credit is awarded, and your independent travel must not interfere with classes or program activities.

As a participant in an SLCC study abroad program, you are obligated to conform to the college Student Code of Rights and Responsibilities and the laws of the country you visit while participating in the program.

Student Misconduct: Misconduct may not only jeopardize your welfare but the welfare of other students on the trip and the study abroad program. It is your responsibility to read and understand the code of rights and responsibilities. Also, be aware that while you are studying abroad, you are subject to the local and national laws of the host country. Once you leave the United States, you are not protected by U.S. laws or constitutional rights.

Illegal Activity: While studying abroad, you are subject to local and national laws of the country which you are visiting. Neither SLCC nor the U.S. government can ensure your safety should you participate in an illegal activity and cannot protect you against arrest, incarceration, or punishment. It is important to be informed about the laws of the country you will be visiting and abide by them. It is also advisable that you do not associate with anyone engaged in illegal activities. If you are arrested or incarcerated, contact your study abroad group leader as soon as you can. Your study abroad group leader, at your direction only, will contact the person of your choice on your behalf.

Do not carry, use, buy, or sell illegal or controlled substances under any circumstances. Penalties for possession or trafficking of illicit drugs can be severe.

Alcohol: As stated in the additional terms and conditions of participation found on your study abroad application "Drinking of alcoholic beverages by any participant in a program during "working hours" (i.e., those hours designated by the trip leader as the time to be spent on SLCC sponsored activities within the designated program plan of activities) is strictly prohibited".

Alcohol is not permitted at any SLCC sponsored event during identified program hours or activities. Additionally, most cultures disapprove of "getting drunk." The consumption of alcohol can put you and the group at risk; personal and group safety is of the highest priority.

Sexual Harassment: Notify your group leader immediately if you feel you have been harassed or feel uncomfortable with someone in your program, a host family member, an instructor, etc. You must make the study abroad group leader aware of the situation and ask for help resolving the problem. If the harassment involves a group leader, please contact the Engaged Learning Office or SLCC Dean of Students.

Personal Health Information: Your health & welfare information should be completed with your application and is required to participate in an SLCC study abroad program. All information collected by the ELO will be kept strictly confidential. This information will only be used in case of an emergency to provide you with the best possible care. If you have a specific health condition, you may want to inform your group leader about what may be needed to assist you in an emergency.

Primary Medical Insurance: While participating in an SLCC study abroad program, you must maintain your primary insurance coverage. You must have proof of health and medical insurance coverage for participation in the program. Check with your insurance carrier for details on foreign coverage and how to make claims. In other countries, payment will usually be due when medical treatment is received. Generally, it will be your responsibility to file the claim with your carrier later for reimbursement, so make sure to obtain an itemized receipt for the medical treatment. Please always carry your insurance card with you while you are overseas.

Supplemental International Medical Insurance: The ELO will enroll all study abroad participants in a supplemental international medical insurance plan. The type of insurance and whether it is included in your program fee will depend on the study abroad program. This insurance will only cover the official dates of the program. It is your responsibility to secure proper medical coverage for any travel before or after the dates of the program. The details of your international health insurance plan will be covered at your orientation sessions.

Pre-Departure Doctor/Dentist Visit: We recommend that you see your doctor and dentist for a routine examination prior to departure from your program. It is always advisable to discuss your travel plans and ask about any immunizations, medications, and health practices that might be recommended for your destination country.

Prescriptions and Medicine: Since medicines and other medical supplies may or may not be readily available to you in another country, it is essential to take an adequate supply with you to last the duration of your time abroad. If you are participating in an extended program, it is strongly suggested that you check with your health care provider about refilling any prescriptions you might need abroad. If you take any medication with you, pack it in your carry-on luggage. Keep the medicine in the original prescription bottle, with the label in good condition. If you wear glasses or contact lenses, take an extra pair with you as well as a typed copy of your prescription. If you wear contact lenses, take an adequate supply of contact lens solution as it may not be readily available or may be much more expensive than at home. Note: If you need specific over-the-counter medications, take them with you. They may not be available abroad.

General Health Care: Travel, time changes, climates, and new food/beverages can weaken your immune system. Take care of yourself! Get plenty of rest, eat properly, exercise, and drink lots of potable water.

Money: Participants will need to bring money on their study abroad for expenses not covered by the program. Any costs not covered by the program are considered out-of-pocket expenses and are the responsibility of each participant. The amount of money you need to bring for these additional expenses varies depending on your personal spending habits and the length of the program. Please review the details of your program and be sure to understand which expenses are included and which are not. Be sure to calculate your expected expenses in both U.S. dollars and the host country currency. Add some for emergencies.

Most countries have currency other than U.S. dollars. You can exchange U.S. dollars for foreign currency overseas at most airports and banks. If you prefer to obtain foreign currency before departure, contact your bank. Before departure, be sure to notify your bank and credit card company that you will be traveling and using your card internationally. Your credit/debit card may be disabled if you do not inform your company. Be aware that some banks or credit card companies may charge an extra fee for international transactions.

Most ATM machines allow you to withdraw money in the local currency. Check with your banking institution to verify that your ATM card is usable in your program country. In general, it is good practice to notify your bank that you will be traveling internationally and find out if there are institutional policies for use in foreign countries.

Airport Security and Customs: Airports in the U.S.A. have thorough security and baggage screening procedures. Be sure you are familiar with current standards for both checked and carry-on luggage before you depart for the Salt Lake City International Airport. Upon arrival in your destination country, you will be required to go through Immigration and Customs. Have your passport accessible and follow the appropriate line for holders of U.S.A. passports. You will be asked several questions about the purpose of your visit and the length of your stay. You may also be asked to open your luggage for inspection. You should plan for extra time to clear security and other checkpoints at all airports. Many international airports have armed guards, sometimes with security dogs, walking through the airports. This is very common and nothing to worry about.

Accommodations: Group lodging is included for the duration of each faculty led SLCC study abroad program. The lodging type is identified in your program brochure and will be discussed further in orientation meetings. Lodging varies among hotels, dormitories, or youth hostels.

Students are expected to adhere to the rules and regulations of their housing facilities. Some facilities enforce curfews and noise regulations. You are expected to be respectful of your host and follow these rules. Any property damage or fines that you incur during your program are your responsibility. Overnight guests are prohibited from staying in program lodging.

If you travel on your own before or after your program, you must make your own lodging arrangements and pay for those accommodations. Youth hostels may offer a good option. Some hostels require membership, so check before you leave. Many hotels, hostels, pensions, B&B's and monasteries/abbeys offer inexpensive, clean, and safe options.

Electrical Appliances: Voltages, electrical sockets and electrical plugs differ around the world. Read the voltage information located on your electrical appliances. Some appliances are dual voltage. If your appliance is not dual voltage, you will need to bring a converter. Converters are available at a variety of travel and retail stores. Be sure the converter you buy is usable in the country you are going to. You should consider the number of electrical appliances you take. You will most likely need a plug adapter when abroad. The type of plug used in different countries may vary significantly. If you do not know the standard plug used in a country, it is best to buy a conversion kit with adapters for various countries.

If you withdraw before the application deadline, you will receive a full refund. However, if you withdraw after the deadline, then the amount we can refund is determined by the Engaged Learning Office. After the application deadline we begin making reservations on the students’ behalf (flights, hotels, excursions, etc.) and cannot guarantee these items will be refundable.

If a trip is canceled due to extenuating circumstances, we will do whatever we can to ensure students are refunded for the program fees (e.g. All students participating in Study Abroad during the COVID-19 crisis were fully refunded).