Rules & Regulations

Salt Lake Community College facilities and grounds are frequently used for the purpose of events that support the institution’s mission and vision. College facilities are not available for unrestricted use. However, these facilities may be used by internal or external individuals, groups or organizations, as well as affiliated groups of the college. The following factors must also be considered in the scheduling of any campus events.

  • The event should be within the scope and parameters of the intended use of the desired facilities.
  • Required staffing and technical support for the event must be available, either internally or contractually and subject to the approval and supervision of appropriate college personnel who are responsible for maintaining the integrity of the space.
  • The proposed event fits seamlessly into the scheduled use of facilities and campus-wide operations.
  • Proposed events may not impede, inconvenience or displace academic activity or in any way compromise daily college functions. In order to ensure that event views the college in a favorable manner while ensuring public safety, the scheduling of facilities will be managed to minimize spatial conflict and overcrowding of campus resources (including parking, space capacities, and reasonable access for persons with disabilities, etc.).
  • The goals of the Event Scheduling Office and Support Site Staff is to effectively manage the use of college facilities and to provide opportunities for community organizations to visit and use our campus while facilitating use by internal College groups.

Users of Salt Lake Community College facilities and grounds are divided into four categories and are in order of priority in scheduling:

  • Salt Lake Community College student, faculty and administrative functions, event or meetings (Internal).
    • Internal events are not assessed space rental fees but may be responsible for any direct expenses including personnel, equipment/materials and associated costs to operate the facility.
  • Approved College Partnership functions, event or meetings (Partnership).
    • Partnerships are defined as a professional relationship between a College entity and a non-profit organization, school, or community group that is approved by a Dean, Assistant Vice President or Vice President.
    • Partnership events will be charged discounted space rental fees according to the college’s fee rate schedule and may also be responsible for any direct expenses or associated costs.
    • Partnership events may be required to provide the college with a Certificate of General Liability Insurance depending on the nature of the activity and at the college’s discretion.
  • Non-profit organizations, Local, State or Federal Government functions, event or meetings. (Non-Profit/GOV)
    • Non-Profit & government events will be charged discounted space rental fees according to the college’s fee rate schedule and may also be responsible for any direct expenses or associated costs.
    • Non-profit organization are required to provide the organizations 501(c)3.
    • Non-Profit & government entities may also be required to provide the college with a Certificate of General Liability Insurance depending on the nature of the activity and at the college’s discretion.
  • Commercial Business functions, event or meetings (External)
    • External Events are charged rental fees and associated cost including cost for staffing, technical support and use of equipment. The college requires that adequate levels of technical and house support by qualified college personnel are to be staffed and compensated and these costs passed on to the lessee.
    • External entities are require to provide the college with a Certificate of General Liability Insurance.

The college has absolute preemptive priority over individuals or organizations and reserves the right to cancel, postpone or alter facility reservations for any event when necessary.

Food & Beverage

Food, beverage and catering services may be obtained through the college’s recognized food service provider or by an approved independent catering company. Approved caterer list available on the website or by request.

Alcohol & Tobacco

State law prohibits the possession and consumption of alcoholic beverages on campus. Smoking, chewing tobacco, or use of E-cigarettes is not permitted in any buildings on SLCC campus. Smoking or use of E-cigarettes is allowed in outdoor designated areas only.

Insurance

If general liability insurance is required, a certificate of general liability insurance not less than $1,000,000 per incident, needs to be provided to the college before the event start date. This certificate must name the college as additional insured and specify the date(s) of the covered event.

Use of College Name/Image

The use of Salt Lake Community College, for purposes other than to indicate the location of the event, must be approved in advance by the Marketing Department. Use of the college’s seals, logos, photos or other identifying characteristics must be approved in advance by the Marketing Department. Permission to use the college’s name or images, when granted, shall include the understanding that such permission does not involve, either expressly or by implication, any endorsement or sponsor relationship with the college. In cases where a sponsor relationship between the college and the organization does exist, this relationship shall be clearly set forth in all applicable documentation.

Filming and Photography

Requests for the use of campus space for the purposes of filming or photography need to be submitted 21 days before the proposed production date to the Director of Public Relations. Included in the request is the script, proof of insurance, detailed timeline with staging and logistics, and any other documentation deemed necessary by the Director of Public Relations.

Scheduling Authority

The Scheduling Office maintains the schedule of all classroom activity connected with Salt Lake Community College academic programs and has first priority with regard to College space.

The Event Scheduling Office and designated college venue schedulers have authority for reserve use of Salt Lake Community College facilities not related to regularly scheduled classes. In addition to non-academic use of all classrooms, auditoriums, conference and small meeting room space.

Damage

If any space or equipment owned by Salt Lake Community College is damaged, destroyed, or lost by the negligence or intentional act of guest(s), the event organizers will be held responsible and charge for the restoration of the space or equipment.

Fire Hazard

Events/activities may not block or impede hallway or emergency exits or the free flow of intended building or campus traffic. The number of participants for an event cannot exceed room or facility capacities as established by the college fire marshal.

Security

Salt Lake Community College may require appropriate police, public safety, and security measures for any event. It is at the discretion of the College’s Executive Director of Public Safety and all cost associated will be charged to the event’s organizer.