Skip to main content

Driver Safety Program

Beginning September 1, 2023, Mileage / Motor Pool Authorization forms must be submitted via Etrieve. Risk Management will no longer be accepting printed or emailed forms.

WHO is Eligible to Drive on College Business?

Only authorized drivers may drive on college business.

College employees, students, and official volunteers may be authorized by Risk Management to drive on college business in a college-owned vehicle, a state fleet vehicle, a college-authorized rental vehicle, or their own personal vehicle. Some age and driving record restrictions apply.

To receive mileage reimbursement, you must complete driver training and be authorized as a driver prior to the time of travel.

Review the driver training step-by-step instructions for detailed information on each step of the process including how to access the required online course through the Utah Learning Portal.

  1. Complete the online State of Utah defensive driver training through the Utah Learning Portal.
  2. Print or save an electronic copy of your Certificate of Achievement. 
  3. Fill out the Mileage / Motor Pool Authorization form online and attach the following documents:
    • your Certificate of Achievement
    • a copy of the front of your driver's license
    • CDL drivers may be required to provide copies of additional documentation (e.g., medical card)

Risk Management will verify your eligibility and add you to the authorized driver database. If, for some reason you are not eligible to drive, both you and your supervisor will be notified.

This training must be renewed every two years.

If you wish to drive a high occupancy vehicle (a vehicle with seven or more passengers) additional training is required.

  • To register for Large Capacity Passenger Van (LCPV) training, please contact Motor Pool.

This training must be renewed every two years for the hands-on portion and every four years for the full course.

To begin the process, fill out the Checklist for Authorized Drivers using Motor Pool Vehicles.

For in-state travel

At least seven business days before your trip, complete and submit the following to Motor Pool

What if I plan to travel out-of-state?

Requests for out-of-state travel are reviewed on a per trip basis.

At least seven business days before your trip submit the following documentation:


Questions regarding the Driver Safety Program can be directed to Risk Management at or 801-957-4637.