FERPA - Student Privacy Rights - Annual Notice

The Family Educational Rights and Privacy Act (FERPA) affords students the following rights in regard to their education records:

The right to inspect and review your student education records within 45 days of the day SLCC receives a request for the access. You should submit written requests that identify the records you wish to inspect to the Office of the Registrar and Academic Records.

The registrar will make arrangements for access and notify you of the time and place where the records may be inspected. If the records are not maintained by the Office of the Registrar and Academic Records, the registrar will advise you to whom your request should be addressed.

The right to request changes to your education records that you believe are inaccurate or misleading. Please write the college official responsible for the record, identify the part of the record you want changed, and specify why it is inaccurate or misleading. If SLCC decides not to amend the record as requested, the college will notify you of the decision and advise you of the right to a hearing on your request. Additional information regarding the hearing procedures will be provided when you’re notified of the hearing.

The right to consent to disclosures of personally identifiable information contained in your student education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, or support staff position (including law enforcement personnel and health staff); a person or company with whom SLCC has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official SLCC committee, such as a disciplinary or grievance committee, or assisting another school official who needs to review an education record to fulfill professional responsibility. Upon request, the college may disclose education records without consent to an official at another school, in which a student seeks or intends to enroll. That includes National Student Clearinghouse, which by contract provides SLCC with verifications of student enrollment.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by SLCC to comply with FERPA requirements. Contact: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, D.C., 20202-4605.

Personally identifiable information or records relating to a student will not be released to any individual, agency, or organization without your written consent as described in FERPA regulations, except Directory Information; which may be released upon request unless the student specifically withholds permission to do so.

Directory information includes:

  • Your name
  • Address
  • Telephone number
  • Date of birth
  • Major field of study
  • Dates of attendance
  • Enrollment status
  • Degrees and awards received
  • Most recent previous educational agency/institution
  • Participation in recognized activities/sports
  • Email address
  • Student photograph

To prevent directory information from being disclosed, complete this Prevent Disclosure of Directory Information Form

For additional FERPA information, review the FERPA Tutorial.