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Protection of Minors from Abuse

Salt Lake Community College is committed to protecting minors who participate in programs and events at SLCC from abuse. This site serves as a resource, specifically for program directors responsible for overseeing programs and events involving minors.

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Overseeing a Program or Event Involving Minors? Follow These Steps.

1. Determine if the Program Falls Under the Protection of Minors from Abuse Policy

Program Directors should review section 4.B. of the policy for exceptions. If your program situation is described in sections 4.B.1-8, you are not required to follow the remaining steps outlined below.

If your program is described in section 4.B.9 of the policy, please contact the Office of Risk Management before continuing to step 2.

For all other program situations not outlined in section 4.B., the Program Director must follow steps 2-7.

2. Register the Program or Event with the Office of Risk Management

Once approved by the sponsoring department, the Program Director must register any program or event that falls under the scope of the Protection of Minors from Abuse Policy by completing the Program Registration Form at least forty-five (45) days before the start of the program or event.

3. Ensure PWC approves all Program Volunteers

The Program Director must request that all program volunteers submit a completed SLCC Volunteer Agreement Form. (For current SLCC employees who are program volunteers, please skip to step 4.)

Once the Program Director receives the completed SLCC Volunteer Agreement Form, they then submit the required online form and follow the volunteer approval process as determined by People and Workplace Culture.

For questions about the volunteer approval process, please contact hr@slcc.edu.

4. Minor Protection: Code of Conduct, Training, & Supervision Ratios

The Program Director must ensure that all authorized adults (SLCC employees, contract workers, and volunteers) participating in the program:

  • Complete the required training on protecting minors
    • As part of this training, the authorized adult must agree to follow the Code of Conduct for Authorized Adults: ( Web | PDF ) and to be a mandatory reporter following Utah Law.
  • Agree to follow the recommended Supervision Ratios.

The Program Director may require program-specific conduct rules, additional training, or more detailed supervision ratios for authorized adults in their program.

5. Background Checks

Program Directors must ensure that all authorized adults (SLCC employees, contract workers, and volunteers) participating in the program have satisfactorily passed an SLCC background check conducted through People and Workplace Culture. Satisfactory background checks are valid for three years.

Contact People and Workplace Culture at hr@slcc.edu for information on requesting background checks or verifying the satisfactory completion of background checks.

6. Participation Agreements

Program Directors must ensure that a parent or legal guardian has completed, signed, and submitted a participation agreement for each minor before the minor participates in a program.

7. Compliance with College Policy and Records Management

Program Directors must maintain all program-related records following SLCC’s Records Management Policy.

This includes Program Directors creating and maintaining an up-to-date list of all authorized adults involved in the program, including submission or completion dates of volunteer forms, trainings, and background checks.

Questions?

For questions, please contact the Office of Risk Management.