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Registration Appeals

What is The Registration Appeal?

A Registration Appeal is a petition filed by the student to be withdrawn past the published deadline (see Academic Calendar) due to a personal extenuating circumstance that the student may have faced during the appealing semester.

Withdrawn courses will remain on the student’s transcript with a "W" but will not affect their GPA. There are no tuition adjustments for withdrawn courses. Students seeking a tuition adjustment due to personal extenuating circumstances must have opted into GradGuard Tuition Insurance prior to the drop deadline of the semester in question and must file a claim directly with GradGuard.

The personal extenuating circumstance affecting enrollment must be:

  • Unforeseeable
  • Beyond the student’s control
  • Nonrecurring
  • Catastrophic

Students do not qualify for a registration appeal if:

  • The semester in question received any A through D- grades and/or Salt Lake Technical College semester received any MC grades.
  • The student is requesting to be dropped from individual course(s) in the current semester.
  • The semester in question occurred more than five years ago.
  • The student was a guest student for the semester in question.

Additional guidelines:

  • Filing an appeal does not guarantee approval.
  • A maximum of three appeals may be granted during a student’s SLCC academic career.
  • A separate appeal is required for each semester in question.

Filing a Registration Appeal

Required Sign-offs

Students with financial aid, veterans benefits, or have an international student status must contact the applicable department for a “sign-off”. Students are responsible for asking the applicable department to submit a Registration Appeal Sign-Off form on the student’s behalf.

Last Date of Attendance

This requirement applies only to students submitting an appeal for the current semester who have not officially withdrawn. The student’s instructor must submit a Last Date of Attendance (LDA) by the time the appeal is under review. It is the student’s responsibility to request that their instructor complete and submit the LDA form on their behalf.

Personal Statement

The personal statement must be a brief explanation of how their circumstance prevented them from completing the semester or withdrawing within the published deadline.

Official Documentation

If the extenuating circumstance is applicable, students are required to follow our “Examples of Extenuating Circumstances and the Required Documentation” guidelines below.

If the circumstance is not applicable, official documentation must be verified, formal records provided by a credible source that:

  • Confirms the nature of the student’s extenuating circumstance
  • Demonstrates the circumstance was unforeseeable and beyond the student’s control
  • Pertains to the student filing the appeal
  • Demonstrates the circumstance pertains to the semester in question

Documentation may not

  • Be used for multiple appeals
  • Be letters or text messages from family/friends

Examples of Personal Extenuating Circumstances and the Required Documentation

A student or an immediate family member experienced an incapacitating illness or medical event that prevented the student class attendance or participation.

Accepted family member: Grandparent, parent, child, sibling, spouse or domestic partner

Required Documentation: Completed Medical Verification Form

Note: We do not accept medical records.

A change in work schedule, required by the employer, directly conflicted with the student’s class schedule during the appealing semester.

Required Documentation: Completed Employment Conflict Verification Form

Note: Students with reduced hours, new position or online courses may not qualify

Loss of employment due to no fault of the student (e.g., downsizing or budget cuts).

Required Documentation: Completed Job Loss Verification Form

Note: Self-employed students are not eligible

Student was called to active military duty during appealing semester.

Required Documentation: A copy of official military orders.

The death of an immediate family member. 

Accepted family members: Grandparent, parent, child, sibling, spouse or domestic partner.

Required Documentation: A copy of obituary or death certificate.

Note: Personal statement must include relationship to the deceased .

Student experienced a divorce during the appealing semester.

Required Documentation: Copy of divorce decree or signed letter from attorney on letterhead

Relocation due to no fault of the student (e.g., natural disaster, eviction, landlord-required move).

Minimum Documentation Required: Signed letter from a proper official detailing the notice of the relocation (e.g. Eviction, notice to vacate, insurance claim).

Circumstances That Do Not Qualify

  • Over-commitment
  • Seeking to improve GPA or Financial Aid eligibility
  • Inability to pay tuition
  • Misunderstanding deadlines- It is a student’s responsibility to be familiar with deadlines to drop/withdraw (See Academic Calendar).
  • Misunderstanding policy
  • Course Difficulty
  • Career or major changes
  • Non-attendance; If the student did not attend or participate and has not paid tuition for the course(s), they may be eligible for a Non-Attendance Tuition Adjustment. For more information, please get in touch with Accounts Receivable at 801-957-4480or AccountsReceivable@slcc.edu.
  • Academic Concern - Students are encouraged to address academic issues directly with the faculty member or go directly to the Department Chair (See Code of Student Rights and Responsibilities).

Processing and Notification

Appeals are reviewed by a representative of the Office of the Registrar and Academic Records with support from the Appeals Committee which includes representation from:

  • Academic Advising
  • Accounts Receivable
  • Financial Aid
  • Accessibility and Disability Service
  • International
  • Veterans Affairs

The decision is emailed to the SLCC Bruinmail account within 2-4 weeks.

Submit an Appeal