Registration Appeals
What is a Registration Appeal?
A Registration Appeal is a petition filed by the student to be withdrawn past the published deadline (see Academic Calendar) due to a personal extenuating circumstance that the student may have faced during the appealing semester.
Withdrawn courses remain on the student’s transcript with a final grade of “W” and do not affect their GPA. There are no tuition adjustments for withdrawn courses. Students seeking a tuition adjustment due to personal extenuating circumstances must have opted into GradGuard Tuition Insurance prior to the drop deadline of the semester in question and must file a claim directly with GradGuard.
The personal extenuating circumstance affecting enrollment must be:
- Unforeseeable
- Beyond the student’s control
- Nonrecurring
- Catastrophic
- Significant enough to impact all of a student’s courses in a term
Appeals are rarely approved if:
- The semester in question received any A through D- grades and/or Salt Lake Technical College semester received any MC grades.
- The student is requesting to be withdrawn from individual course(s) in the current semester after the last day to withdraw.
- The student has filed more than three appeals during their SLCC career.
Additional guidelines:
- Appeals must be submitted within five years of the semester in question.
- A separate appeal is required for each semester in question.
- Filing an appeal does not guarantee approval.
Examples of Personal Extenuating Circumstances and the Required Documentation
A student or an immediate family member experienced an incapacitating illness or medical event that prevented the student class attendance or participation.
Accepted family member: Grandparent, parent, child, sibling, spouse or domestic partner
Required Documentation: Completed Medical Verification Form
Note: We do not accept medical records.
A change in work schedule, required by the employer, directly conflicted with the student’s class schedule during the appealing semester.
Required Documentation: Completed Employment Conflict Verification Form
Note: Students with reduced hours, new position or online courses may not qualify
Loss of employment due to no fault of the student (e.g., downsizing or budget cuts).
Required Documentation: Completed Job Loss Verification Form
Note: Self-employed students are not eligible
Student was called to active military duty during appealing semester.
Required Documentation: A copy of official military orders.
The death of an immediate family member.
Accepted family members: Grandparent, parent, child, sibling, spouse or domestic partner.
Required Documentation: A copy of obituary or death certificate.
Note: Personal statement must include relationship to the deceased .
Student experienced a divorce during the appealing semester.
Required Documentation: Copy of divorce decree or signed letter from attorney on letterhead
Relocation due to no fault of the student (e.g., natural disaster, eviction, landlord-required move).
Minimum Documentation Required: Signed letter from a proper official detailing the notice of the relocation (e.g. Eviction, notice to vacate, insurance claim).
Official documentation must be verified, formal records provided by a credible source (not family or friends) that:
- Confirms the nature of the student’s extenuating circumstance
- Demonstrates the circumstance was unforeseeable and beyond the student’s control
- Pertains to the student filing the appeal
- Demonstrates the circumstance pertains to the semester in question
Circumstances That Do Not Qualify
- Over-commitment
- Seeking to improve GPA or Financial Aid eligibility
- Inability to pay tuition
- Misunderstanding deadlines — It is a student’s responsibility to be familiar with deadlines to drop/withdraw (See Student Academic Calendar)
- Misunderstanding policy
- Course Difficulty
- Career or major changes
- Non-attendance — If the student did not attend or participate and has not paid tuition for the course(s), they may be eligible for a Non-Attendance Tuition Adjustment. For more information, please get in touch with Accounts Receivable at 801-957-4480 or AccountsReceivable@slcc.edu.
- Academic Concern — Students are encouraged to address academic issues directly with the faculty member or go directly to the Department Chair (See Code of Student Rights and Responsibilities).
Filing a Registration Appeal
1. Seek Advice
Sometimes changing registration status can have unexpected implications for students with federal financial aid, veteran benefits, or an international student visa. Students are encouraged to consult with Financial Aid Office, Veteran Services, and/or International Student Services prior to submitting their appeal so they are aware of any implications if their appeal is approved.
2. Complete the Appeals Form
The appeals form will ask for a personal statement which is a brief explanation of how your circumstance prevented you from completing the semester or dropping or withdrawing by the published deadline.
3. Upload Official Documentation
Documentation is required to substantiate your claims such as from your health care provider or employer. Follow the instructions and use the forms provided under the “Examples of Extenuating Circumstances and the Required Documentation” section.
4. Provide Confirmation of Last Date of Attendance
This requirement applies only to students submitting an appeal for the current semester who have not officially withdrawn. It is the student’s responsibility to request that their instructor complete and submit the Last Date of Attendance (LDA) form available on MySLCC on their behalf. The appeal will be held until the LDA form is received from each instructor.
Processing and Notification
Appeals are reviewed by an Appeals Coordinator of the Office of the Registrar and Academic Records following the policies and guidelines described on this page. The decision is emailed to the SLCC Bruinmail account or the email address provided on the appeal within 1–2 weeks.
If you are unsatisfied with the outcome of your appeal, you may request further review of your documentation by a Review Committee consisting of an Associate Registrar, the Associate Dean of Students, and a representative from Financial Aid. The request should be sent to registrationappeals@slcc.edu along with an updated personal statement. You will receive a response from the Review Committee within 4 weeks. The decision of the Review Committee is considered final.